Departmental Administrator

University of Cambridge - Hamilton Kerr Institute

The Hamilton Kerr Institute (HKI), situated in the village of Whittlesford (8 miles south of Cambridge), is a Department of the Fitzwilliam Museum and also a teaching institute with close links to the Department of History of Art at the University of Cambridge. With a staff of up to fifteen, up to ten students and interns, and on occasion extra contract staff or volunteers delivering specific services, the Institute teaches the three-year postgraduate Diploma in the Conservation of Easel Paintings and accepts post-programme interns (who have already obtained a Masters from other institutions) for up to two years of advanced training and research. The Institute accepts on average two Diploma students biennially, and offers up to six post-programme internships a year. The annual teaching period is longer than normal University terms, taking up 45 weeks of the year, split into three 15 week terms, with a week's break at Christmas, a week at Easter and five weeks in the summer.

The HKI also provides a conservation service to the Museum, treating easel paintings from the Department of Paintings, Drawings and Prints (PDP), as well as painted objects from other departments of the museum when required. It also undertakes the conservation of easel paintings and their preventive conservation for a wide range of other clients including the National Trust and the Royal Collection, as well as other Cambridge University departments and Colleges, and museums and collections outside Cambridge.

The role holder advises the Director in all aspects of management and financial organisation, handles all confidential matters of the Institute, develops systems and undertakes project management for the conservation treatments and projects undertaken by the Institute, and is the registrar for students and interns, as well as the Human Resources representative. Two staff members, and any volunteers, report to the role holder.

Due to the diversity, scope and level of responsibility of the role, the job is very demanding, and requires a pro-active and flexible approach to problem solving, and excellent organisational and communication skills. The Institute is a small establishment at a distance from Cambridge and the role of the Administrator is pivotal in fostering a team spirit and close working relationship among staff, interns and students.

Offers of employment will be conditional upon the satisfactory outcome of a Basic Disclosure check via Disclosure Scotland. Whether an outcome is satisfactory will be determined by the University.

To apply online for this vacancy and to view further information about the role, please visit: This will take you to the role on the University’s Job Opportunities pages. There you will need to click on the 'Apply online' button and register an account with the University's Web Recruitment System (if you have not already) and log in before completing the online application form.

Any queries should be directed to or Tel: 01223 764840.

Please quote reference DB10818 on your application and in any correspondence about this vacancy.

The University values diversity and is committed to equality of opportunity.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

Share this job
  Share by Email   Print this job   More sharing options
We value your feedback on the quality of our adverts. If you have a comment to make about the overall quality of this advert, or its categorisation then please send us your feedback
Advert information

Subject Area(s):


South East England