Assistant Programme Administrator

University College London - UCL Institute of Education - Academic Administration Department

The Academic Programmes Office (APO) provides student and programme support for all accredited academic programmes (undergraduate, post graduate and teacher training), as well as for all research student activity. The teams are responsible for the academic quality of programmes, timetabling, placement management, adherence to internal and external requirements, production of statistics and returns for internal use and for presentation to external parties. This is an exciting and challenging time to be involved in the administration of learning and teaching in Higher Education.

We are looking to recruit skilled professionals to the post of Assistant Programme Administrator. This is a multifaceted role and the post-holder will play a key role in assisting in the administration of learning and teaching at the UCL Institute of Education.

You will initially support the work of the programme administration team delivering a high quality administrative service to postgraduate research students, colleagues and partners. You will work in collaboration with academic and professional colleagues across the Faculty.

It is essential that you have excellent attention to detail. Key duties include proof reading and editing documents; updating student record systems and online resources; financial administration and the dissemination of programme materials and information.

Key requirements

  • Providing a comprehensive administrative service in a busy office environment to support a number of different people and areas of work.
  • Very good administrative and organisational skills, with the ability to work efficiently and accurately and be able to assess a situation and take appropriate follow up action.
  • Strong verbal and written communication and interpersonal skills are essential.

UCL vacancy reference: 1614697.

Applicants should apply online. To access further details about the position and how to apply please click on the ‘Apply’ button below.

For further details about this post please email Cathy McSweeney (

Closing Date: 15 December 2016.

Latest time for the submission of applications: 23.59.

Interview Date: TBC.

We particularly welcome applications from black and minority ethnic candidates as they are under-represented within UCL at this level.

This position does not meet the resident labour market test under UK Border Agency rules and therefore UCL would be unable to obtain the right to work for non-EEA nationals whose employment would require a Tier 2 visa.

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