Alumni Events Officer

Imperial College London - Advancement

(maternity contract)

Campus: South Kensington

Are you a highly organised event manager, practised at developing relationships across a large and complex organisation?  Do you have experience working on a range of membership, community or development events such as networking evenings, professional development talks or small festivals?  If so, this could be a great career opportunity for you.

Imperial’s Alumni Relations Office is recruiting an Alumni Events Officer to cover a period of maternity leave. For this role you will need to show demonstrable experience of working on a broad range of events, and managing multiple events concurrently. You will bring strong project management experience and a professional and customer focused approach to working with internal and external stakeholders.

Your duties will be wide-ranging, but ultimately you will be responsible for:

  • Designing, managing and delivering, in discussion with the Alumni Relations team, a programme of ‘lead’ alumni events (on-campus, off-campus and online). These will include the flagship Alumni Weekend event, presidential receptions both in the UK and internationally, professional development events and recent graduates events.
  • Working in partnership with the Advancement Division and departments across the College to support, advise and promote the many ‘partner’ alumni events taking place; and designing processes and offering practical support to ensure best practice event management is taking place.
  • Acting as the main liaison point with internal and external stakeholders on all alumni events issues.

In order to hit the ground running you will possess the following required skills:

  • A proven ability to design, develop, manage and deliver a range of events - from informal socials to high profile events
  • Demonstrable knowledge across the full range of successful event management, including: data/ audience management, e-comms promotion, registration platform creation (such as Eventbrite), catering, decorations and entertainment organising, budget management, diary management, survey software creation.
  • An ability to develop KPIs, analyse events and events portfolio in order to make suggestions for improvements.
  • Highly developed organisational skills, with evidence of strong project management, attention to detail, meticulous planning and organisational skills, and the ability to prioritise and manage a varied workload.
  • An ability to build strong relationships both internally and externally, and be a highly collaborative team player.

This career opportunity will utilise to the maximum your experience gained in roles such as an Event Manager, Event Coordinator, Event Planner, or similar, ideally within the education or non-profit sectors.

This is an eight month fixed term contract, full-time, not normally less than 35 hours per week.

Imperial Expectations guides the behaviour of all our staff.

Committed to equality and valuing diversity. We are also an Athena SWAN Silver Award winner, a Stonewall Diversity Champion, a Disability Confident Employer and are working in partnership with GIRES to promote respect for trans people.

Further details about the opportunity and application process are on the job section of the ICL website: https://www.imperial.ac.uk/job-applicants/ (select “Job Search” then enter the job title or vacancy reference HRB201747LT into “Keywords”). Our preferred method of application is online. Please complete and upload relevant application form as directed.

Closing date: Wednesday 27 September (midnight BST)

Interview date: w/c 9October 2017

Role starting date: Monday 11 December 2017

Should you have any queries please contact: Tash Langley, Alumni Operations Coordinator, 020 7594 7355 / t.langley@imperial.ac.uk

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