Faculty Administrative Officer

University of Southampton - Faculty Operating Service - Faculty of Medicine

The University of Southampton invites applicants to join its Faculty Operating Service (FOS). The FOS is the professional service to the University led by the Heads of Faculty Operations. The service works with Faculty Deaneries and Senior Leadership Teams to support those areas of work which provide essential services to the Faculties core business and underpins the achievement of the strategic objectives of the University.

This post is currently based in the Faculty of Medicine, Clinical and Experimental Sciences academic unit, at Southampton General Hospital, supporting a very busy Professor of Immunology, his research group and clinical and non-clinical academics. The role also provides administrative support within the NHS environment, in areas involving clinical trials, research and patient clinics

You will provide professional, operational assistance and administrative support to busy, dynamic clinical and non-clinical academics, including dairy management, travel arrangements, minute taking, organising meetings/conferences, administrative support for grant applications, managing electronic storage of research publications, web updates and HR and financial administration. You must have previous work experience within an administrative/secretarial role and be able to use your own initiative, as well as, independently problem-solve and manage your own time effectively, with minimum supervision.

You will be a team player with a keen eye for detail and a flexible, can-do attitude and excellent IT and inter-personal skills with a commitment to providing excellent customer service. Relevant knowledge of University processes/systems and previous administrative experience working within an NHS organization is desirable.

Job share and flexible working will be considered for this role.

Part Time Permanent - 28 hours

Staff Parking: Please note that staff car parking is very limited at Southampton General Hospital. An application for on-site parking, (or the park and ride scheme), can be made through the hospital parking department, Travelwise. Specific criteria determine eligibility. Travelwise, (not the University of Southampton), administer the parking at the hospital and due to limited availability, staff are encouraged to utilise other methods of getting to work such as cycling, walking or the local bus services.

Application procedure:

You should submit your completed online application form at www.jobs.soton.ac.uk. The application deadline will be midnight on the closing date stated above. If you need any assistance, please call Ita Holmes (Recruitment Team) on +44 (0) 23 8059 9002. Please quote reference 916317F5 on all correspondence.

The Faculty of Medicine holds an Athena SWAN Silver Award demonstrating commitment to equal opportunities and gender balance in the workplace. The Faculty recognises that applicants may seek flexible working patterns which will be considered as part of the recruitment process. For further information including key benefits designed to help maintain and support employees' well-being and work-life balance, please see our working with us website pages.

Further details:

We aim to be an equal opportunities employer and welcome applications from all sections of the community. Please note that applications from agencies will not be accepted unless indicated in the job advert.

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South East England