Part Time Senior Administrative Assistant (80888-097)

University of Warwick - Estates Office - Finance Resources and Administration

Part time position 18.5 hours – Wednesday am or pm plus all day Thursday & Friday.

The Estates Office looks after the Warwick University campus - the land it's built on and the buildings it's made up of.

Its mission is to “deliver excellent customer service by creating, operating and sustaining safe high quality environments”.

We have a part time post for a Senior Administrative Assistant to join our team. If you have a flexible approach to your work and are committed to providing high quality administrative support, then you may be what we are looking for. Role would be based within one section on a day-to-day basis, however you would report to the Office Administration Manager to ensure consistency of both delivery of service and interpretation of processes across the department, meaning you may be required to work in other sections from time to time.

In these busy and varied roles you would play a key role in helping the University to deliver high quality customer service levels to students and staff. This will involve acting as the first point of contact for a range of enquiries, and also providing administrative support and maintaining accurate records, including HR records, for your section. You will be dealing with a wide range of people every day, including external contractors, and no two days will be the same.

In making this appointment the Office Administration Manager is seeking an administrator who, among other qualities, can demonstrate:

  • Experience of delivering excellent customer service through effective team working and the ability to work effectively in a matrix organisational context.
  • Evidence of well-developed administration skills and a high level of IT literacy (including experience of maintaining electronic records on a management information system), along with the ability to work with a high degree of accuracy and attention to detail.
  • Flexibility to be involved in a number of operational support activities at the same time, and to be able to adapt to a changing working environment.
  • Excellent organisation and problem solving abilities in order to achieve deadlines when faced with conflicting demands.
  • Experience, of providing administrative support within a busy technical environment.
  • Excellent written and verbal communication skills through a range of relevant media (e.g. face to face, email, and telephone), along with the ability to form strong working relationships with colleagues across the Estates department and the rest of the University.

Enquiries about the role can be directed to Angie Dumper, Office Administration Manager on 024 7652 8273. Please note this post is a part time role 18.5 hours per week.

Full details of the duties and selection criteria for this role are found in the vacancy advert on the University of Warwick jobs page. You will be routed to this when you click on the Apply button below.

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Midlands of England