Administration Assistant

University of Kent - Information Services

Are you looking for an Administrative role with a difference? Do you have you previous experience as a personal assistant?

If you have excellent organisational and administrative skills, this could be the opportunity for you.

We are seeking to recruit an Administration Assistant to provide a range of administrative support to Information Services (IS) department, and in particular the Assistant Directors, to enable the department to operate effectively and efficiently.

As an Administration Assistant you will:

  • Provide a professional administration service to the Information Services department and its customers to ensure the effective operation of the department
  • Provide a range of Personal Assistant activities to Assistant Directors to ensure that they use their time to the best advantage and maximise their contribution to the University.
  • Provide timely and efficient support to meetings, committees and events to ensure effective use of time and resources.
  • Manage and support Health and Safety monitoring and processes to ensure the safe operation of the departments services
  • Play a pro-active role in the work of the Administration Team as a whole to support the delivery and continuous improvement of the services provided.

To succeed in this role you will:

  • Be educated to GCSE English and Maths at grade C or equivalent with ECDL or equivalent IT qualification/experience
  • Previous experience of working in a busy office environment, able to respond positively to changing priorities
  • Experience of working with confidential information and dealing with sensitive information with tact and discretion
  • Previous experience of supporting meetings including preparing agendas and taking minutes
  • Demonstrable experience of using Microsoft Office products including designing and maintaining Excel spreadsheets

Information Services is comprised of four sections: Customer Support, Library Collections and IT Development together directly support almost all areas of University activity, and the Planning and Administration section supports the work of the department. The IT Support Services subsection of Customer Services is responsible for the support and operation of all live central IT systems on the University’s Canterbury, Medway and Tonbridge campuses.

For further details, please visit:

Start date for applications: 27 September 2017

Interviews are to be held: 01 November 2017

Please see the links below to view the full job description and also to apply for this post. If you require further information regarding the application process please contact The Resourcing Team on quoting ref number: OTR1777

Please note - applications must be made via the University’s online application system. CVs or details sent directly to the department or via email cannot be considered.

No agencies, thank you.

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South East England