Event Operations Coordinator

Imperial College London

South Kensington Campus

Are you an organised administration professional who enjoys working in a fast paced environment? Do you enjoy working with data and have experience of Raiser’s Edge? Would you like to be part of a team that delivers high profile and VIP events?

Imperial College London is the UK’s only science-focussed university and one of the top 10 universities in the world. The Event Operations Coordinator plays a key role supporting the Institutional and Development Events Teams that sit within the Advancement Division. The post holder will develop a joined up and collaborative strategy for event marketing and communications.

Key responsibilities include:

  • Acting as the first point of contact (email and telephone) for incoming queries into the Events Team
  • Working closely with the Delivery Teams, support or manage the guest list and invitation process for events
  • Using Raiser’s Edge and excel to produce reports showing key event measures and statistics
  • Supporting the delivery teams with administrative tasks such as raising purchase orders, booking rooms and catering and producing event materials
  • Assisting at events as a key part of the onsite delivery team

To excel in this role, you will have outstanding relationship management and customer service skills with a solution-oriented approach to work. You will be an excellent communicator and team player who is able to balance a varied workload and competing deadlines whilst still producing high quality, accurate work.

Drawing on your experience as Events Assistant, Administration Assistant, Delegate Management Coordinator or Administrative Officer this role will see you supporting the delivery of a programme of memorable events that are the focus for the College’s engagement and advancement activity with key supporters, friends and partners.

Interview Date: TBD

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