HR Officer

European University Institute - Human Resources Service

Type of contract: Contract Agent Candidates included in the reserve list may be offered the following contract types depending on the recruiting unit:

  • Contract type 3a pursuant to Article 3a of the Conditions of Employment of Other Servants
  • Contract type 3b pursuant to Article 3b of the Conditions of Employment of Other Servants.

Duration of contract:

  • Contract type 3a: Up to five years, renewable not more than once for a fixed period of up to five years. Any further renewal shall be for an indefinite period. In addition, a member of the contract staff may take part in internal competitions for temporary or permanent posts after three years of service.
  • Contract type 3b: Fixed-term contract, renewable. The actual period of employment, including any period under renewal, shall not exceed six years. In addition, a member of the contract staff may exceptionally take part in internal competitions for temporary, permanent or contract posts after three years of service. 

The conclusion of contracts or their duration might depend on the availability of funding for the specific activity. In such cases the EUI will inform the candidate during the contract negotiation phase

Closing date for applications: 04/01/2018 at 24:00 Central European Time


The European University Institute (EUI) is an academic institution set up in 1972 by the then Member States of the European Union, providing doctoral training in Law, Economics, History and Civilisation and Political and Social Sciences with special reference to Europe. In addition to the departments, the Institute includes the Robert Schuman Centre for Advanced Studies (RSCAS), which focuses on inter-disciplinary, comparative and policy research, the Max Weber Programme for Post-doctoral Studies, which prepares fellows for a career in academia, and the School of Transnational Governance, which sets out to study, debate and teach matters pertaining to governance beyond the State. The Institute also hosts the Historical Archives of the European Union. The EUI is not an EU Institution or body, but an inter-governmental organization, funded directly by the signatory states, partly by the European Commission and to some extent through external funding. The EUI provides a multinational work environment in an intellectually stimulating atmosphere.

The HR Officer will be member of a well-functioning and highly motivated team composed of experienced EUI staff members as well as newly recruited colleagues. The HR Service currently consists of a Director, an HR Administrator, an HR Coordinator, six HR Officers, and ad-hoc support staff. It directly serves a community of more than 500 administrative, academic and retired staff.

The HR Officer will be in daily contact with many personnel groups of the Institute and will be working with an open-door policy acting as advisor on various personnel issues. 

Main duties and responsibilities
Under supervision, the successful candidate will be in charge of general administrative assistance, and technical and executive tasks in the framework of the activities of the Human Resources Service. The main duties include, but are not limited to, the following: 

  • Providing general administrative support to the HR service;
  • Contributing to the development of new HR policies and/or projects;
  • Preparing and contributing to the management of selection and recruitment files;
  • Coordinating and contributing to administrative and human resources management functions;
  • Preparing and following-up periodical reporting and data analysis;
  • Maintaining the HR Management System;
  • Preparing, launching and following up staff assessment and promotion exercises;
  • Contributing to communication on training policy aimed at all staff;
  • Contributing to the conception of new learning and development activities on the basis of strategic priorities identified by the management;
  • Acting as contact point for staff issues. 

Main competencies 

  • Good organization skills and ability to meet deadlines;
  • Ability to work collaboratively and build strong working relationships;
  • Strong customer-oriented approach.

Further details

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* Salary has been converted at the prevailing rate on the date placed