Administrative Assistant

The London College

Please note this is a readvertisement

JOB DESCRIPTION

Position: Full-time (Monday-Friday) with the possibility of some weekend work.

Hours: 9am-6pm (basic 40 hours/week) with possible regular overtime hours.

Terms & Conditions: Immediate Start, dress code applicable, enhanced CRB.

DUTIES AND RESPONSIBILITIES:

  1. Cover student administrative functions as required and be proficient user of the college database management system.
  2. Champion Learner Services – actively promote Learner Services across the college.
  3. Actively engage with students to ascertain feedback.  This includes attending cross-college and external meetings/groups as required to promote and develop effective communication.
  4. Supporting and coordinating day-to-day events and activities.
  5. Support the administration of funding to students.
  6. Work closely with Admissions & Bursary Offices to act as the first point of contact for initial advice of Learner Services.
  7. Receiving telephone calls, and dealing with inquiries and passing onto the right person.
  8. To follow up and work with students where attendance and other indicators show the student may be at risk, referring to specialist support where required.
  9. Providing support and assistance to Head of Quality & Standards in regard to Safeguarding.
  10. Being part of a team and responsible for promoting ideas and suggestions to improve the work of the departmental administrative functions.
  11. To take responsibility for one’s own professional development and continually update as necessary.
  12. To comply with all aspects of the Data Protection Act.
  13. Booking rooms and arranging groups of students meetings etc.
  14. Liaising with others and organizing events such as Induction week, Student Union, and College Open Days.
  15. Creating standard letters or other documents and making changes to information prior to printing.
  16. Producing the agenda and minutes for SSU team.
  17. To carry out any other reasonable duties within the overall function, commensurate with the grading and level of responsibility of the job.
  18. Good knowledge of social media promotions.
  19. Willingness to attend national educational exhibitions.

SUITABILITY:

This position suits a graduate with ability to focus on details, with good knowledge and understanding of the use of student database management system, and good general IT skills and in particular the proficient use of MSO and basic knowledge of HTML.

HOW TO APPLY

We stipulate that applicants must include the following essentialrequirements for initial assessment and consideration:

  • A cover letter stating as why you feel you are a suitable candidate for this position.
  • The details of TWO UK-based professional referees whom both  have good knowledge of your current & past relevant experience for this position
  • Your current or most recent annual salary.
  • Your required termination notice to current employer bearing in mind this is an immediate position.
  • It should be noted that the Appointing Panel will be most interested in your weaknesses rather than your strengths. Please indicate these in your covering letter.

We regret that in the absence of ANY of the above essential requirements we will not be able to assess the potential of your application for further consideration.

To apply, please forward your CV and cover letter via the email address personnel@lcuck.ac.uk

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London