Global Summer School Assistant

Imperial College London - Student Recruitment and Outreach Division

Campus: South Kensington, London

Consistently rated among the world’s best universities, Imperial College London is a STEMB institution with a reputation for excellence in teaching and research.

This post is based within the College’s Student Recruitment and Outreach Division, which is responsible for the recruitment of talented students from around the world. This is an exciting opportunity to join our Global Summer School team, running administration and logical support for two residential summer schools in July and August.

The Global Summer School, now in its fourth year, selects 300 students aged 16 – 17 through a competitive application process to study at Imperial College London for two weeks over the summer. During the 2017 programme, students travelled from 47 countries to take part in either Engineering, Physical Sciences or Medicine and Life Sciences streams.

This contract post will commence in early February, subject to notice period and references, until 24 August 2018. The position would be suitable for an internal secondment.

Primary responsibilities

The successful candidate will assist in the smooth running of the Global Summer School. They will  be the first point on contact for all student enquiries and will support the student administration cycle which includes student applications, course fee payments and visa letters as well as dealing with very sensitive information such as students’ medical records. The post holder will support on the social programme planning, which runs every evening and weekend during the summer schools. They may help to maintain the Global Summer School web pages as required.

Experience and knowledge

The successful candidate will have experience working in a busy office environment in an administration capacity and juggling a varied workload with tight schedules, ideally in a Higher Education setting.

They will have experience of dealing successfully with a wide variety of internal and external contacts and a good level of understanding of summer schools or short course programmes.

Skills & Abilities

The successful candidate will have excellent written and spoken English, including the ability to tailor communications for different audiences and communication channels.

It is essential that the post holder has excellent attention to detail and well as the ability to use their initiative to solve problems as they arise. They will be able to cope under pressure to prioritise a busy and varied workload.

Due to the nature of this global programme, we expect all candidates to have a good knowledge of and sensitivity to other cultures.

This job will be based at the College’s South Kensington Campus. Additional working hours will be required leading up to and during the summer schools.

A Disclosure and Barring Service check will be required for the successful candidate.

Closing date: Monday 18 December, 23:59 British Summer Time

Interview dates: Thursday 4 and Friday 5 January 2018

Should you have any queries please contact: Clare Whelan, Global Summer School Manager –

Imperial Expectations guide the behaviour of all our staff.

Committed to equality and valuing diversity, we are also an Athena SWAN Silver Award winner, a Stonewall Diversity Champion, a Disability Confident Employer and are working in partnership with GIRES to promote respect for trans people.

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