CEU Senior Administrative Assistant

University of Cambridge - Department of Public Health and Primary Care

An opportunity has arisen for an experienced Senior Administrative Assistant to work within the Cardiovascular Epidemiology Unit (CEU) within the Department of Public Health and Primary Care (DPHPC) at the University of Cambridge.

The post-holder will provide comprehensive administrative support to the Executive Assistant to Professor John Danesh Head of DPHPC, University Lecturers and senior academic staff within the CEU.

The role is a varied and highly visible position within the office of the Head of Department, working in a fast-paced and demanding environment. The post holder should be IT literate in Microsoft Office (applications including Word, Excel, PowerPoint and Outlook), have excellent interpersonal and organisational skills, have a key keen eye for detail and be able to use their initiative.

Main duties and responsibilities of the job:

Administration support

- Diary and email management under supervision of the EA.

- Organise internal and external meetings including room bookings, refreshments and liaising with attendees.

- Maintenance of various databases and other documentation.

- Maintenance and updating of online profiles. 

- Assisting with meeting, conference and event organisation.

- Leading on booking travel and accommodation.

- Collating and submitting expenses claims.

- Helping maintain office systems and processes.

- Providing administrative support for grant applications.

- Monitoring of various general requirements such as, stationery, printers, catering suppliers and    ensuring that common areas are maintained.

- Acting as liaison with the facilities team on infrastructure maintenance.

- Other ad-hoc administrative tasks as required to support the office of DPHPC and CEU.

Provide general administration support to ~ five senior academics:

- Book travel and accommodation as required.

- Organise internal and external meetings including room bookings, refreshments and liaising with attendees.

- Acting as the first point of contact for all visitors to the group.

- Providing administrative support, as required, to assist with grant applications and other grant administration.

- Maintain databases such as Research Fish and Open Access Publications.

Education & qualifications: Educated to at least A Level or equivalent or able to demonstrate relevant experience in a similar role.

In the first instance, the funding for this post is available until 31st October 2020

Department of Public Health and Primary Care, Strangeways Research Laboratory, Worts Causeway, Cambridge CB1 8RN

To apply online for this vacancy and to view further information about the role, please visit:

http://www.jobs.cam.ac.uk/job/15605. This will take you to the role on the University’s Job Opportunities pages. There you will need to click on the 'Apply online' button and register an account with the University's Web Recruitment System (if you have not already) and log in before completing the online application form.

Informal enquiries can be made to Carl Logan by email cal71@medschl.cam.ac.uk.

Interview Date: Week commencing 29 January 2018

Please include details of your referees, including e-mail address and phone number, one of which must be your most recent line manager.

Please quote reference RH13882 on your application and in any correspondence about this vacancy.

The University values diversity and is committed to equality of opportunity.

The University has a responsibility to ensure that all employees are eligible to live and work in the UK.

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South East England