Timetabling Officer

University of Essex - Academic Section


The Academic Section is looking to appoint a professional and effective Timetabling Officer to work as part of the Central Timetable Office. The successful candidate will provide high level support to the timetabling and room bookings team in delivering the key services for which the team has responsibility.

The Academic Section is part of the University’s Professional Services and is headed by the Academic Registrar. The Section is responsible for managing all aspects of student and academic administration and plays a central role in delivering the University’s commitment to excellence in education across the institution. The main divisions of the Academic Section are: Academic Services and Student Life. The Academic Services Division is responsible for delivering effective, responsive and customer-focused academic services across the University, specifically relating to student records and progression, students systems and data, student assessment and graduation, quality and academic development, academic partnerships and the postgraduate research framework. The Division supports the development and implementation of the University’s Education Strategy and policy, including the annual Education Action Plans, leads the delivery of University-wide projects, and develops, reviews and implements effective policy and systems in support of the University’s academic mission. It also leads the operation of the institutional academic governance structures, including the operation of the Senate and its sub-committees.

The Student Administration and Policy team oversees the policy, processes and systems that underpin the student lifecycle and the completion of a University award, from the point of registration to graduation and beyond, ensuring excellence in service provision to students, academic staff and Faculties, Departments and Schools. The team manages the student record and student progression, including policy and processes relating to academic offences, academic appeals, fitness to practise, student attendance, student complaints and student conduct. It manages student systems, including leading projects to support the development of systems, ensuring effective training and staff engagement in their use; and ensures the integrity of student data, including the preparation of statutory data returns. It also leads on all aspects of taught student assessment, including rules of assessment, examination scheduling, Boards of Examiners and graduation.

The Role and Duties

The Timetabling Officer will support the Central Timetable Office in producing and maintaining the annual teaching timetable, including automated class allocation to support individual student timetables; managing and organising the non-teaching room bookings service; and supporting specific projects to enhance related online services for staff and students.

Qualifications and Skills Required

Candidates should be educated to A-level standard, with excellent IT, organisational and communication skills and the ability to work effectively to tight deadlines whilst handling multiple priorities. Outstanding attention to detail, first-class interpersonal and team-working skills, and the ability to establish good working relations are essential requirements for the post. The successful candidate will have administrative experience within a relevant environment, an ability to use bespoke databases and experience of customer service.

Please use the ‘Apply’ button below to read further information about this role including the full job description and person specification which outlines the full duties, skills, qualifications and experience needed for this role. You will also find details of how to make your application here.

Our website http://www.essex.ac.uk  contains more information about the University of Essex.  If you have a disability and would like information in a different format, please telephone (01206) 874588 / 873521.

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South East England