Trial Administrator

University of Glasgow - RI Cardiovascular and Medical Sciences

Job Purpose

Provide efficient and effective administrative support to the Chief Investigator (CI), Principal Investigator (PI), Trial Co-ordinator, Clinical Research Fellows (CRFs) and other team members working on a major Investigator Initiated clinical trial called SUGAR-HF.

Main Duties and Responsibilities

  1. Responsible for the operational delivery of day-to-day administrative support to Chief Investigator, and senior Principal Investigator, and other members of the trial team. Identify opportunities for process improvement and efficiencies.
  2. Arrange, manage and clerk Study Trial Management Group (TMG) meetings. Develop agendas in discussion with Trial Co-ordinator, draft and collate papers, provide minutes and follow-up on any action points raised.
  3. Document management – ensure updated sets of trial documents are distributed and filed appropriately. Proofread documents to ensure accuracy and readability.
  4. Co-ordinate multi-site activities for the trial as required.
  5. Monitor income and expenditure against budget and resolve project and financial queries, highlighting potential issues, and liaising with the Research Support Office to ensure maximum funds are claimed from funders. Problem solving when needed and consulting with the budget holder when appropriate.
  6. Assist with the development, submission and tracking of research grant applications, liaising with Research Support Office and Divisional Administrator to ensure financial requirements and University authorisations have been achieved.
  7. Assist with the development of original articles, e.g. adding citations, creating new figures and tables from data provided, and proofreading. Submitting final manuscripts online to prestigious medical journals. Track deadlines for abstracts, presentations, manuscripts and reviews, ensuring adequate notice to submit documentation and meet deadlines. Obtain co-authors’ signature/approval of relevant forms and conflicts of interests.
  8. Manage emails, diary, national and international travel arrangements, and conference registrations. Manage expenses and payments of honoraria, creating and maintaining accurate documentation regarding claims and payments.
  9. Assist in creation and improvement of presentation slides in PowerPoint.

These key tasks are not intended to be exhaustive but simply highlight a number of major tasks which the staff member may be reasonably expected to perform.

Standard Terms & Conditions

Salary will be on the Management, Professional and Administrative Grade, level 6, £28,098 - £31,604 per annum.

This position is full time and has funding until 14 August 2019.

New entrants to the University will be required to serve a probationary period of 6 months.

The successful applicant will be eligible to join the Universities’ Superannuation Scheme. Further information regarding the scheme is available from the Superannuation Officer, who is also prepared to advise on questions relating to the transfer of Superannuation benefits.

Vacancy Ref: 019852, Closing Date: 4 February 2018.

It is the University of Glasgow’s mission to foster an inclusive climate, which ensures equality in our working, learning, research and teaching environment.

We strongly endorse the principles of Athena SWAN, including a supportive and flexible working environment, with commitment from all levels of the organisation in promoting gender equity.

The University of Glasgow, charity number SC004401.

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Scotland