Online Resources and Serials Librarian

Architectural Association School of Architecture in London - Library

Reports to: Eleanor Gawne (Head of Department)

The Role Overview

The Architectural Association (AA) is the oldest independent school of architecture in the UK and one of the most prestigious and competitive in the world. The AA Library supports the teaching programme in the School and provides a library and information service to AA Members.

You will be responsible for managing the Library’s online resources including databases and indexes, as well as its collection of print and online serials. Educated to degree level with a postgraduate qualification in librarianship or equivalent, you will have experience of working with a library management system including serials control. You will also assist with cataloguing all types of print and online material.

In addition you will be required to work at the issue desk on a rota basis and have excellent IT, communication and interpersonal skills. It is likely that there will be a cataloguing test as part of the interview process.

Main Responsibilities

  • Online resources: Manage subscriptions to online databases and access to ebook providers; administrator for Open Athens Single sign-on; ensure links and access methods are up-to-date and working; add new resources as required; assist with any problems relating to access; administrator for Turnitin.
  • Serials management: Check-in titles as arrive, prepare and manage bindery loads, manage subscriptions and claiming missing issues via Prenax, AA Bookshop or direct with publishers.
  • Binding: Organize repairs on a quarterly basis for books, binding of journals and theses to be sent as well as receiving and processing items upon return.
  • Catalogue and classify: Old stock (retrospective cataloguing of book storage), journals, electronic resources and AA theses using internationally recognised standards (AACR2, LCSH, MARC21), and UDC, import authorities and bibliographic records where needed.
  • Library website/OPAC (SirsiDynix Enterprise): Update content and notices as required, upload reading lists and bibliographies.
  • Bookstore and Journal Store: Transferral of journals, maintenance of both areas and oversight for student assistants working in the basement storage; manage book relocation and weeding.
  • User services: Promote the library's resources to users including videos for the information screen in the library.
  • Issue Desk/reference enquiries: Circulation and reference; help library users to find materials in the library and online; answer reader enquiries and teach readers to use the catalogue and online resources and other library catalogues. Provide tours and inductions to the library as needed.
  • Provide support to staff, students and Members with Library services.

Person Specification

Essential Requirements

  • Educated to degree level or equivalent, with a postgraduate qualification in librarianship or equivalent.
  • Experience of working with a library management system.
  • Experience of managing online resources including databases and ebooks, adding new resources and trouble-shooting.
  • Experience of serials management (print and ejournals) including checking-in titles, preparing and managing bindery loads, managing subscriptions and claiming missing issues.
  • Experience of cataloguing all types of print and online material using international standards (AACR2, LCSH, MARC21).
  • Proven ability of using a web editor/HTML.
  • Experience of managing book and journal stock and knowledge of storage accommodation issues.
  • Ability to promote library's resources to users.
  • Experience of working at an issue and enquiry desk and dealing with reference enquiries.
  • Excellent IT and communication skills.
  • Excellent interpersonal skills and desire to work across departments, specifically with IT and Digital Platforms.
  • Friendly, flexible approach, and experience of working in a small team

Desirable Requirements

  • Knowledge of SirsiDynix library management system, specifically Symphony and Enterprise.
  • Experience of UK Access Management Federation and Open Athens LA.
  • Experience of CSS/HTML/Javascript.
  • Knowledge of UDC.
  • Reading knowledge of at least one of French, German or Italian.
  • Interest in contemporary architecture and the study of architectural, art and design history.

How to Apply:

Please apply by email by the closing date of 29th January 2018 (Midnight) to:

hr-admin@aaschool.ac.uk stating the job title in the subject heading.

Please include in your application:

  • Full CV
  • Covering letter/email highlighting why you feel you are the right person for the role
  • Current salary
  • Notice period
  • Contact details for two referees (who will not be contacted without your prior permission

Only successful candidates will be contacted

The AA, inc. has an equal opportunities policy applicable to all job vacancies, and internal applicants are encouraged to apply.

Please click here to download the Job Description