VACANCY NOTICE AD/ACS/2/2019
Unit: Academic Service
Type of contract: Temporary Agent
(Type 2b of the Conditions of Employment of Other Servants)
Grade: AST 3
Place of employment: Florence, Italy
Duration of contract: Four years, renewable initially for a period of up to two years. On expiry of the renewed contract, the temporary agent may be appointed as permanent staff member.
Closing date for applications: 10/06/2019 at 24:00 Central European Time
1. THE ORGANISATION
The European University Institute (EUI) is an academic institution set up in 1972 by the then Member States of the European Union, providing doctoral training in Law, Economics, History and Civilisation and Political and Social Sciences with special reference to Europe. In addition to the departments, the Institute includes the Robert Schuman Centre for Advanced Studies (RSCAS), which focuses on inter-disciplinary, comparative and policy research, the Max Weber Programme for Post-doctoral Studies, which prepares fellows for a career in academia, and the School of Transnational Governance, which sets out to study, debate and teach matters pertaining to governance beyond the State. The Institute also hosts the Historical Archives of the European Union. The EUI is not an EU Institution or body, but an inter-governmental organization, funded directly by the signatory states, partly by the European Commission and to some extent through external funding. The EUI provides a multinational work environment in an intellectually stimulating atmosphere.
The Academic Service provides a wide range of services to the EUI scholarly community geared towards their academic research and professional development. It provides academic skills training, language services, counselling and wellbeing services and engages with researchers in a wide range of extracurricular activities. The Service also oversees the selection, admission and reception of researchers, and administratively supports them during their entire stay. The Academic Service is also responsible for the organisation and preparation of the meetings of some governing bodies of the EUI.
2. DESCRIPTION OF RESPONSIBILITIES
The EUI is looking for a teaching and learning officer, responsible for the academic skills and professional development services, workshops and coaching sessions offered to early career researchers, both in and outside academia. The successful candidate will take account of the needs and expectations of the scholarly community, and liaise with EUI services and academic programmes
The successful candidate should be knowledgeable about academic best practices early career researchers need at the doctoral and postdoctoral level in the social sciences and humanities and about innovative tools (Open Science and e-learning platforms).
The position will be under the supervision of the Director of the Academic Service.
More specific duties include:
Policy/ Strategy Making
Level of autonomy and accountability
Managing People/ Role in HR processes
Level of Expertise
Role in administrative processes
Finance and procurement responsibility
3. ELIGIBILITY CRITERIA
On the closing date for online applications, candidates must fulfil all the following general and specific conditions:
3.1 General conditions
3.2 Specific conditions
3.2.1 Education (Qualifications)
3.2.2. Professional experience
By the deadline for applications, and in addition to the qualifications required above, candidates must have ideally three years of relevant professional experience gained after obtaining the diploma required under 3.2.1.
3.2.3 Knowledge of Languages1
4. SELECTION CRITERIA
5. APPLICATION PROCEDURE & SCREENING PROCESS
Applications must be submitted electronically using the AD/ACS/2/2019 online application form available at https://www.eui.eu/About/JobOpportunities/Open-competitions-for-administrative-posts at the latest by 10/06/2019 at 24.00.
Only complete applications submitted online will be accepted and considered. Applications received by e-mail, fax or post will not be considered. In order to avoid any technical constraints, we advise you to submit your application well ahead of the deadline.
The Selection Board will screen the documents of applicants with reference to the above-mentioned eligibility criteria as well as to the essential and advantageous selection criteria and will on the basis of these findings establish a shortlist.
Only shortlisted candidates will be invited for the interview and tests.
Candidates will be disqualified if they:
If at any stage of the procedure, it is found that any of the information given in the application is false or not evidenced by the appropriate supporting documents, the candidate will be disqualified from the competition.
Candidates who are not shortlisted will be duly notified by the Human Resources Service, once the decision on the appointed candidate has been taken by the Appointing Authority.
6. SELECTION PROCESS
The Selection Board will assess and score each eligible application according to the essential and advantageous selection criteria laid down in this vacancy notice. It is envisaged that the 7 highest-scoring candidates will be invited for an interview and tests. All candidates having a score equal to the 7th highest scoring candidate will be included in the shortlist.
6.1 Assessment method
Shortlisted candidates will be subject to
Further information about the testing process will be provided in the invitation letter.
The interview will be conducted mainly in English (knowledge of other EU languages may also be tested). Mother tongue English speakers will be expected to demonstrate their knowledge of a second EU language.
Assessment on the basis of qualifications and marking of tests:
6.3 Reserve list
This competition is primarily aimed at setting up a priority list in order to fill the specific position advertised. However, this list may also be used as a reserve list to fill similar vacant future positions in other units of the European University Institute.
The names of the candidates included in the reserve list will be published on the EUI Web site: https://www.eui.eu/About/JobOpportunities/Open-competitions-for-administrative-posts
A successful candidate may explicitly request that his/her name not be published. Any such request must reach the EUI before the candidate is notified of the outcome of his/her application, and in any case no later than seven calendar days after the date of the tests and interview.
Candidates on the reserve list are not guaranteed recruitment.
The validity of the reserve list is twelve months from the date of publication on the EUI website. The EUI reserves the right to extend the validity of the reserve list one or several times and will communicate any such extension by publishing it on the website.
Whenever a vacancy occurs the EUI will select a short-list of candidates to interview for that particular job. Candidates will be contacted by email or by registered letter with confirmation of receipt.
Candidates are reminded that the work of the Selection Board is confidential. It is thus forbidden to make any contact with the members of the Board, either directly or indirectly, at any stage of the selection procedure. Any infringement of this rule will lead to disqualification from the selection procedure.
Candidates should not encourage third parties either to contact the Selection Board on their behalf. Any infringement of this rule may lead to disqualification of the candidate.
7. CONDITIONS OF EMPLOYMENT
Type of contract:
The successful candidate will be appointed by the Appointing Authority as a temporary agent at grade AST3, pursuant to Title II of the Conditions of Employment of Other Servants for an initial period of four years, with the possibility of renewal for a period of up to two years. On expiry of the renewed contract, the temporary agent may be appointed as permanent staff member.
The successful candidate will be asked to serve a probationary period of nine months.
The place of employment is Florence, where the EUI is located.
The net monthly salary after taxes is approx. Euro 2,943. In addition to the salary, staff members may be entitled to various allowances, in particular a household allowance, expatriation allowance (16% of basic salary and household allowance), dependent child allowance and education allowance. The EUI has its own social security and pension scheme. Under certain circumstances, in particular where the selected candidate is obliged to change his/her place of residence in order to take up employment, the EUI may also reimburse various expenses incurred on recruitment, notably removal expenses.
Further information about remuneration and benefits can be found in Annex I.
8. EQUAL OPPORTUNITIES
The European University Institute is an equal opportunity employer in accordance with Article 1d of its Staff Regulations. It accepts applications without discrimination on any grounds such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.
9. DATA PROTECTION
The purpose of processing of the data submitted by candidates is to manage their application in view of a possible pre-selection and recruitment by the EUI. The information candidates provide in their application form is collected for the purpose of the selection procedure.
The EUI will ensure that candidates’ personal data are processed as required by its Data Protection Policy (President’s Decision No. 10 of 18 February 2019 regarding Data Protection at the EUI). This applies in particular to the confidentiality and security of such data.
10. COMPLAINTS AND APPEALS
If at any stage of the selection procedure, the candidate considers that his/her interests have been prejudiced by a particular decision, he/she can take the following action:
In assessing candidates' merits, the selection board observes the principle of equal treatment as well as the provisions governing the Competition procedure and the Board’s proceedings.
If a candidate nevertheless believes that one of these principles has not been applied in his/her case, he/she has the right, within ten calendar days from when the e-mail informing him/her of the decision is sent, to send a letter by e-mail stating his/her case to the e-mail address: email@example.com.
and that his or her interests have been prejudiced as a result, the candidate can take the following actions:
1. Submit a formal complaint to the Principal under Article 1(2) of the Common Provisions for the Teaching and Administrative Staff
2. Submit a judicial appeal before the Organ of First Instance
Please note that appeals concerning an error of assessment relating to the general eligibility criteria are not matters for which the competition’s selection board is responsible and shall only be admissible before the Organ of First Instance if an administrative complaint has previously been lodged under article 1, paragraph 2 of the EUI Staff Regulations.
More information on the complaint procedure and on further means of appeal under the EUI’s judicial review framework available at:
For salary information please see this link.
1 Recruited candidates shall be required to demonstrate before their first promotion the ability to work in a third EU language.
|Location:||Florence - Italy|
|Placed On:||15th May 2019|
|Closes:||10th June 2019|
Type / Role: