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Administrator/ Accountant

EMBO Solutions GmbH - 'EMBO Laboratory Leadership' Training Team

EMBO Solutions GmbH is a small, non-profit enterprise, wholly owned by the European Molecular Biology Organisation (EMBO), dedicated to the advancement of science through the support and training of life scientists.

EMBO Solutions runs training courses in topics including: leadership, project management, negotiation and creative problem solving. EMBO Solutions works with a team of freelance trainers to deliver training in Leimen, Germany, and worldwide.

EMBO Solutions is looking for a full time Administrator to provide administrative, logistical and light accountancy support to the Project Coordinator and Managing Directors in Heidelberg, Germany.

You will join a small team of passionate and friendly individuals working to support life scientists.

Deadline: July 1st. Applications in English please.

Qualities & Experience

The ideal candidate will have experience administrating training activities and providing customer service. They will also have familiarity with book-keeping software and experience of performing light accountancy work. They will be flexible, able to work autonomously, pay attention to detail, manage their time and work to tight deadlines, and be a good problem-solver. Experience of marketing would be desirable but is not required.

Responsibilities & Tasks

The job will involve a range of tasks. The company is a small non-profit and we are looking for someone who can manage multiple areas of responsibility and switch effectively between task focus.

The job will involve the following specific areas of responsibility and tasks:

  • Individual training course participant registrations
  • Procurement and contracting with other organizations
  • Invoicing and accounting of transactions (Lexware or comparable)
  • Payment control
  • Control of creditor invoices
  • Hotel logistics
  • Marketing (Social Media)
  • Correspondence
  • All other duties required by the Managing Director

The applicant must be fluent in both German and English language.

The EMBO Solutions offices are located on the international EMBL life science research campus in Heidelberg, Germany. EMBO Solutions is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to a non-profit organization.

Applicants should send a CV/Resume and covering letter written in English to Mr. Bernhard Huber at

Even if you don’t quite match our defined profile, please consider applying and we will be happy to consider your application. Fluency in German and English is, however, critical.

Deadline: 01 July 2021

Location: Heidelberg - Germany
Salary: Not Specified
Hours: Full Time
Contract Type: Permanent
Placed On: 3rd June 2021
Closes: 1st July 2021
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* Salary has been converted at the prevailing rate on the date placed
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