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Executive Administration Manager

University of Reading - Vice Chancellor's Office

Location: Reading
Salary: £30,942 to £40,322 per annum
Hours: Full Time
Contract Type: Permanent
Placed On: 4th October 2021
Closes: 3rd November 2021
Job Ref: SRF37203

We are seeking an exceptional individual to manage a team that provides Executive Support to the two Pro-Vice-Chancellors Research and Innovation, four Research Deans and the newly appointed Strategic Partnerships Director.

In a fast paced-environment often with competing demands from different internal and external stakeholders, you will build strong and effective relationships with senior colleagues and others across the organisation. You will demonstrate an interest in the Research and Innovation portfolios, and actively build your own knowledge and network, so that you can support senior management effectively. You will lead and develop your team members, helping them to prioritise to deliver an effective executive support service to senior colleagues within research. 

As a member of the Vice-Chancellor’s Office Executive Administration Management team, you will ensure that the broader team offers a resilient service to all senior colleagues including board members, Deans and Heads of Function. This includes implementing new ways of working to support greater home working of senior and support colleagues.

In this role you will: 

  • Develop and lead a team to deliver efficient and effective support to a range of senior managers including executive board members 
  • Act as a first point of contact for senior colleagues, helping to manage and respond to internal and external requests both face-to-face, on the phone and in writing; 
  • Provide effective meeting support, managing diaries, providing briefings, coordinating papers and taking minutes for committees and working groups and tracking actions;  
  • Lead small projects and events and play your part in University-wide events including, for example Open Days and Graduation.

You will have:

  • Experience of working in a busy office environment within an administrative role, ideally working with senior management.
  • Strong customer service ethos and strong communication skills both in person and in writing
  • Experience of line management in a team context and the ability to motivate and lead a team
  • Ability to manage projects and events
  • Ability to prepare and analyse management information and draft/coordinate reports; 

Interview date: Wednesday 10 November 2021

Informal contact details                           

Contact role: VC’s Executive Officer          
Contact name: Rachel Helsby                   
Contact phone: 0118 378 8001                 
Contact email: r.a.helsby@reading.ac.uk  

Alternative informal contact details

Contact role: Executive Administration Manager
Contact name: Polly Tudball
Contact phone: 0118 378 5086
Contact email: p.tudball@reading.ac.uk

Applications from job seekers who require sponsorship to work in the UK are welcome and will be considered alongside all other applications. By reference to the applicable SOC code for this role, sponsorship may be possible under the Skilled Worker Route. Applicants should ensure that they are able to meet the points requirement under the PBS.  There is further information about this on the UK Visas and Immigration Website.

The University is committed to having a diverse and inclusive workforce, supports the gender equality Athena SWAN Charter and the Race Equality Charter, and is a Diversity Champion for Stonewall, the leading LGBT+ rights organisation. Applications for job-share, part-time and flexible working arrangements are welcomed and will be considered in line with business needs.

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