Back to search results

Operations Administrator

University of Wales, Trinity Saint David - Institute of Inner-City Learning

Location: Birmingham
Salary: £9.50 per hour plus 15.34% accrued holiday pay
Hours: Part Time
Contract Type: Fixed-Term/Contract
Placed On: 11th January 2022
Closes: 25th January 2022
Job Ref: 50376

Part Time – Hourly Paid

Fixed-Term Contract

Salary: £9.50 per hour plus 15.34% accrued holiday pay

Location: Birmingham Campus

The Institute of Inner-City Learning is seeking to appoint Operations Administrators at its Birmingham Campus.

- THE ROLE –

The post is concerned with the delivery of a front-facing support service and behind the scenes administrative support, playing an integral role in delivering an excellent customer and administrative service. The post holder will be expected to work effectively and pro-actively without constant supervision. An essential part of the role will be to support the Campus in its front of house and administrative needs. In order to deliver an effective customer focused service, flexibility in terms of work, and team support will be vital. The post holder will need to be focused on delivering high quality standards in service and will be expected to have sound knowledge of processes and procedures relating to the Campus’ administration as well as a good working knowledge of the broader aims and objectives of the UWTSD. Please note the role is for a weekend delivery.

Main duties will include:

  • Maintaining effective and professional communication channels
  • Providing and maintaining an effective reception and/or helpdesk service for all clients
  • Providing and maintaining an effective switchboard operation at all times
  • Being responsible for maintaining operational documentation accurately
  • Undertaking Event, Conference and Room Booking administration and support, including the issuing of function sheets
  • Arranging, servicing and supporting internal and external meetings including coordination of information and diaries
  • Meeting and greeting contractors and internal and external customers for day-to-day business and functions
  • Processing incoming and outgoing mail / deliveries
  • Providing administrative support, car parking availability and general site information
  • Being responsible for sending mail shots and other marketing materials as required
  • Providing support as required for the finance function such as purchase orders, processing / matching supplier invoices, raising internal / external invoices, quotations for approval by nominated individuals and analysing figures
  • Setting up forms for seeking feedback and administration of feedback from conference attendees, students, staff etc.

Please view the Job Description for further details, where you will also find a list of the essential and desirable ‘Person Specification’ criteria. 

- REQUIREMENTS -

You should also have:
• Good level of general education
• Previous administrative experience in a fast-paced environment
• Good interpersonal and communication skills with the ability to communicate effectively at all levels
• Evidence of the ability to apply attention to detail
• Evidence of the ability to meet tight deadlines
• IT literate possessing knowledge of Microsoft Office packages
• Able to work as part of a team and in partnership with others
• Demonstrates self-motivation and ability to work unsupervised

- HOW TO APPLY -

Please click the ‘Apply Now’ button to start your application. Each page of your application will be saved when you click ‘Next’ or ‘Previous’.

Please note, this application process does not include the option to submit a CV. Therefore, your application will be assessed based on your answers to the application questions only and, in particular, your Supporting Statement.

We expect interviews to take place in week commencing 31st January 2022.

Closing date: Tuesday, 25th January 2022, 11:59pm.

We value your feedback on the quality of our adverts. If you have a comment to make about the overall quality of this advert, or its categorisation then please send us your feedback
Advert information

Type / Role:

Subject Area(s):

Location(s):

Job tools
 

PhD Alert Created

Job Alert Created

Your PhD alert has been successfully created for this search.

Your job alert has been successfully created for this search.

Ok Ok

PhD Alert Created

Job Alert Created

Your PhD alert has been successfully created for this search.

Your job alert has been successfully created for this search.

Manage your job alerts Manage your job alerts

Account Verification Missing

In order to create multiple job alerts, you must first verify your email address to complete your account creation

Request verification email Request verification email

jobs.ac.uk Account Required

In order to create multiple alerts, you must create a jobs.ac.uk jobseeker account

Create Account Create Account

Alert Creation Failed

Unfortunately, your account is currently blocked. Please login to unblock your account.

Email Address Blocked

We received a delivery failure message when attempting to send you an email and therefore your email address has been blocked. You will not receive job alerts until your email address is unblocked. To do so, please choose from one of the two options below.

Max Alerts Reached

A maximum of 5 Job Alerts can be created against your account. Please remove an existing alert in order to create this new Job Alert

Manage your job alerts Manage your job alerts

Creation Failed

Unfortunately, your alert was not created at this time. Please try again.

Ok Ok

Create PhD Alert

Create Job Alert

When you create this PhD alert we will email you a selection of PhDs matching your criteria.When you create this job alert we will email you a selection of jobs matching your criteria. Our Terms and Conditions and Privacy Policy apply to this service. Any personal data you provide in setting up this alert is processed in accordance with our Privacy Notice

Create PhD Alert

Create Job Alert

When you create this PhD alert we will email you a selection of PhDs matching your criteria.When you create this job alert we will email you a selection of jobs matching your criteria. Our Terms and Conditions and Privacy Policy apply to this service. Any personal data you provide in setting up this alert is processed in accordance with our Privacy Notice

 
 
More jobs from University of Wales, Trinity Saint David

Show all jobs for this employer …

More jobs like this
Join in and follow us

Browser Upgrade Recommended

jobs.ac.uk has been optimised for the latest browsers.

For the best user experience, we recommend viewing jobs.ac.uk on one of the following:

Google Chrome Firefox Microsoft Edge