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Administrative Support

EPSRC

Location: Swindon
Salary: £20,129 per annum
Hours: Full Time, Part Time
Contract Type: Permanent
Placed On: 24th November 2022
Closes: 5th December 2022
Job Ref: 220001BZ

Administrative Support

Purpose:

We are looking for 6 Band B administrators to provide administrative support to one or more teams in our office in Swindon. You will work closely with other administrative support colleagues as well as wider team members in a supportive and collaborative environment to contribute to team objectives, where development and continuous improvement is encouraged and supported.

Your role will be varied, involving building and managing relationships with senior colleagues, arranging and supporting meetings and playing a key role in the delivery of the peer review process. You will deliver effective support that underpins the delivery teams and supports and our wider objectives by ensuring that operations are carried out in an efficient and effective manner in a way that maximises benefit to the whole organisation.

As a member of our Delivery Support Team (DST) and/or Administrative Support team at Band B you will:

  • Provide high quality administrative support to one or more teams in our office in Swindon, using meeting scheduling systems and processes, document management structures, and internal standard operating procedures;
  • Support and help to deliver our process of peer review using our computer systems (training will be given).

Main Outputs and Activities:

  • Diary support for the head of team
  • Meeting scheduling and support
  • Arrangement and support for virtual meetings, such as video conferencing or teleconferencing
  • Organisation of meetings including preparation of agendas and note taking
  • Providing support at our events, internal and external
  • Travel and accommodation booking
  • Travel and expense claim processing
  • Contribute to updating best practices, being mindful of continuous improvement
  • Setting-up and maintaining purchase orders
  • Supporting the team to deliver peer review and grant award processes
  • Support corporate projects as required

Key Criteria:

  • Excellent planning, organisational and time management skills
  • Ability to establish and manage wider working relationships with colleagues at all levels
  • Effective writing, proof reading and communication skills
  • Experience of inbox and diary support
  • A sound knowledge of Microsoft packages, editing and document presentation skills

In return UKRI can offer the successful candidate:

- Flexible Working.

- 30 days annual leave + Public Holidays.

- Access to Civil Service Pension Scheme.

- Various everyday discounts through our dedicated provider.

For more information and to apply, please visit our Careers Pages

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