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Executive Assistant to the Master and Manager of the Master's Lodge

University of Cambridge - Clare College

Location: Cambridge
Salary: £38,000 to £43,000 pa
Hours: Full Time
Contract Type: Permanent
Placed On: 5th June 2024
Closes: 17th June 2024
The Role

As Executive Assistant to the Master you will ensure the smooth running of the Master’s Office and the Master’s Lodge; to run events in the Lodge for the community and for the College’s principal guests; to support the Master by providing strong administrative support relating to the Fellowship and in ensuring sensitive and timely communication between the Master, individual Fellows and other members of College and between the Master and other key postholders in the collegiate University.

You will be able to draft reports and deal with correspondence on the Master's behalf.

As Manager of the Master's Lodge, you will have experience of managing budgets and organising and running large-scale formal and informal events and small scale high level hospitality.

You will have excellent organisational skills and be proficient in Microsoft Office, Outlook, Teams and Zoom.  You will have the ability to work on own initiative using tact and diplomacy on sensitive matters and maintain discretion and confidentiality.

Clare is the second oldest of the 31 Colleges in the University of Cambridge. Regarded as one of the most progressive and informal, Clare is renowned as a College that achieves academically at the highest levels, whilst also being welcoming, forward-thinking, and inclusive.

Located in the heart of Cambridge city centre, the College is extraordinarily beautiful and famed for its gardens on “the Backs” (the famous backs of the Colleges that overlook the River Cam). Clare’s Old Court, a Grade I listed building, is the centre of the College and is unique among the ancient Cambridge Colleges in having maintained its architectural integrity over the course of its history. 

Salary and Benefits

The annual salary will be between £38,000 and £43,000 p.a. This is a full time role 36.25 hours per week but there is a possibility of working less hours during the long vacation.

Included in the benefits package is lunch, membership of a defined contribution pension scheme, membership of a medical cashback scheme, parking, and non-contractual bonus paid in November of each year subject to eligibility.

The Application Process

The complete job description and person specification is below.  

All applicants must complete the application and equal opportunities form and email these to hr@clare.cam.ac.uk by the closing date of 17 June 2024 at 12pm. The contents of the Equal Opportunities Form will not be disclosed to the selection or interview panels.

Please note that as part of the shortlisting process the College will require details of one referee that can be contacted prior to interview. This does not have to be your current employer.

Job Description and Person Specification

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