Administrator

The Role and the Department

In January 1833 Bishop William van Mildert donated 160 volumes to found the University Library, located on Palace Green and in the same year Durham’s first university museum opened to the public. Today the University Library and Collections offers spaces, collections, expertise and services supporting education, research, the wider student experience and cultural and educational outreach. Collections and services operate across a wide estate of libraries, archives, museums, galleries and exhibition spaces, including the UNESCO World Heritage Site on Palace Green. Our nationally and internationally recognised collections span early books, archives and manuscripts, museum objects and art, print and electronic materials and include a repository of digitised materials, research outputs and research dat a. Our users encompass anyone engaging with our collections, services and facilities in person or remotely, this includes university staff, researchers from around the globe, students in higher education from Durham and other universities, school pupils and teachers, Durham’s local residents and tourists.

We are an ambitious and developing team with a focus on providing the best experience for our students, researchers and the wider community. We are valued partners working with students, professional services and academics across the University, and professionals and organisations regionally, nationally and internationally.

The University Library and Collections is made up of six sections: Collections; Customer Services; Education, Learning and Engagement; Research and Systems; Museums, Galleries and Exhibitions; and Administration and Finance. Staff work flexibly between the sections, 7 enabled by cross-cutting groups, Collections, Education, Engagement, User Experience, Operations, Research, Staff Development and a Programme and Project Steering Group.

The Administration and Finance Team, under the leadership of the Senior Manager: Administration and Finance, supports all sections of the department in administration, finance and HR. They are responsible for the development and delivery of efficient and effective processes in these areas, providing a high quality and responsive service to all stakeholders.

Administrators are responsible for ensuring the smooth running of the Administration and Finance provision within Library and Collections. This will involve, but is not limited to, using the Finance system to administer new purchase orders, invoices for payment, running and interpreting monthly reports for budget holders. It covers administration tasks associated with absence reporting, recruitment and selection, triaging shared mailboxes and general office duties. Discretion and confidentiality is key in this role due to the sensitive nature of information and tasks being undertaken. The role includes being a purchase card holder, and ensuring items are reconciled in a timely manner.

The role will primarily be based at Bill Bryson Library, but you will be expected to work at any one of the University Library and Collection sites across the campus when required.

As a member of University Library and Collections you will be expected to work on campus a minimum of 3 days per week, with the option of working from home, once fully trained, for the remaining two in coordination with other team members ensuring minimum office cover across the week.

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