Academic Registrar - Part Time (0.5 FTE)

OMNES Education in London (OELS)

Located in the vibrant Marylebone area, OELS is seeking a motivated and highly organised new member to join our dynamic team of 12 employees.

OELS welcomes approximately 1,500 students every year and offers programmes in Business Management, Engineering, Communications, and Political Science.

We have historically acted as a study abroad campus and are now additionally planning to register with the Office for Students and develop New Degree Awarding Powers (NDAPs).

Our Mission is to Educate with Impact and our five core values are Innovation, Professionalism, Agility, Global Citizenship, and Exploration.

We are part of OMNES Education, a private multidisciplinary higher education and research group with institutions located all across Europe.

The group provides its 40,000 students the opportunity to study across a range of undergraduate and postgraduate programmes.

The Role

This part-time position (20 hours per week) offers an exciting opportunity to be part of a positive and forward-thinking team working in education. The successful candidate will have the following key responsibilities:

• Student Records Management: Maintain accurate and confidential student records, including enrolment, grades, attendance, transcripts, and academic progress.
• Exams Management: Oversee the scheduling, administration, and operation of all invigilated exams.
• Leadership and Management: Support the governance process by contributing to the management of academic committees. Line-manage team members including appraisal, recruitment, and induction.
• Scheduling: Oversee the scheduling of classes, coordinating with faculty, and ensuring that course offerings align with academic policies and student needs.
• Registration Services: Oversee the registration process, including managing online registration systems and resolving registration issues.
• Compliance and Quality: Active coordination with the Quality Manager in ensuring compliance with Higher Education regulations.
• Communication: Serve as a primary point of contact for students, faculty, and staff regarding registration, assessment organisation and records.
• Student Experience: Manage well-being support and extra-curricular activities.

Reporting line

• This role reports to the Director of OELS

Person Specification

Essential:

• Extensive expertise of OfS regulation, including registration and New Degree Awarding Powers.
• Proven experience as a Registrar in an English HEI.
• Master's degree in Education, Business Administration, or a related field.
• Compliance: proof of ability to work and live in the UK.
• Proactive, reliable, resourceful.
• Strong organisational and multitasking skills.
• Proficient in Microsoft Office Suite and ability to learn new systems.
• Excellent written and verbal communication skills (in English).
• Ability to work independently and as part of a team.

Desirable:

• Professional qualifications in education/ teaching and learning incl. (S)FHEA.
• Experience of working in a small and developing English HEI
• B1 level of French.

Salary & Benefits

• £55,000 - £65,000 per annum pro-rata depending on qualifications and experience.
• Daily lunch allowance worth £2,000 per year.
• Monthly transport allowance worth £1,680 per year.
• 27 days’ holiday + bank holidays + Christmas closure.
• Flexible working.
• Training opportunities.
• Regular social events organised.

Application Process

• To apply, send your CV and a cover letter to job@oels.co.uk via the ‘Apply’ button above
• Use each criterion as a heading and provide clear and specific examples to illustrate how you meet each of these criteria
• Provide contact details of two referees
• For more information, contact Ms Caroline Gautier at cgautier@omneseducation.com
• Closing date: October 20th 11.59pm 2024
• Interviews: W/C Nov 11th - on campus
• Starting date: From January 2025

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