Board Administrator

The Planning and Analytics Office wishes to appoint a motivated new member of the team who is competent in administration, organising meetings, producing documents including minutes and who is keen to learn. You will work under the direction of the Board Governance Manager – interfacing with the Board of Governors, senior University staff including the Director of Strategy & Planning to provide an effective and flexible administrative service.

Principally providing administrative services to the University’s Board of Governors, the role will be varied and will include a wide range of administrative tasks including the preparation and circulation of meeting papers, the co-ordination of calendars and diary management, booking travel and accommodation, raising purchase orders and processing invoices.

You will have experience working at an administrator level and be able to demonstrate relevant experience, skills or training related to the role, including the organisation of meetings, producing minutes in an accurate and timely manner, processing and distribution of documents, collating data and communicating with stakeholders, customers and colleagues. 

You will be expected to have proven communication, interpersonal and organisational skills. You will need to evidence your effective verbal and written communication skills.

This is a part-time position working 29.6 hours per week on a permanent basis.  Normal working hours will be between Monday – Friday 8.30am – 5pm, however due to the nature of the role, flexibility is required as to when hours are worked as these may change due to the cyclical demands of the role.  Any variation to working hours will be discussed and agreed well in advance of the anticipated requirement. 

The role will also allow for some remote working, up to 1 day per week, but the actual day will need to vary to meet the needs of the business.

The post will be located in 18 Portland Villas on the main Plymouth campus.  Travel between sites may be required.

Please ensure that you demonstrate how you meet the essential criteria outlined in the knowledge, qualifications, training and experience elements of the job description in your supporting statement.

For an informal discussion please contact Jackie Hunt by email jackie.hunt@plymouth.ac.uk.

Interviews are likely to take place on Wednesday 11^th December 2024.

We offer a competitive salary package and a generous pension and holiday scheme. We also offer a range of other benefits/support mechanisms, including ongoing development opportunities, flexible working, staff networks and enhanced maternity, paternity and adoption leave.

A successful external candidate for this position would be employed by the University of Plymouth Services Limited, a wholly owned subsidiary of the University of Plymouth. Employees of the University of Plymouth Services Limited work alongside the University of Plymouth colleagues in delivery of Plymouth’s strategic vision, and will adopt the University of Plymouth’s HR policies and procedures in full unless otherwise stated.

The University of Plymouth is an inclusive community where everyone is welcomed regardless of their background. To find out more about our inclusive community initiatives, such as Athena Swan and the Race Equality Charter, please visit our Equality, Diversity and Inclusion webpages.

We particularly welcome applicants from under-represented communities at the University of Plymouth, such as carers/parents, people with disabilities, ethnically diverse, LGBT+, and people from all socio-economic backgrounds.

C/D – 17/11/2024

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