Administrative Assistant

FTE: 1 fte (37 hours) - will consider part-time from 22.2 hrs per week

Duration of Contract: Fixed Term – Until 31/03/2027

Salary: UH4 £25,804 pa to £28,778 pa by annual increments on achieving designated skills and experience

Annual Leave: 25 days plus standard public holidays and an additional 4 days including the closure of our office between Christmas and New Year

Location: Herts Sports Village, Hatfield. Accessible Guide 

Main duties and responsibilities

To undertake a range of general administrative duties relating specifically around the coordination of the Hertfordshire Holiday Activity and Food Programme and across the wider Partnership. Taking a lead on the day-to-day enquires that come into the Partnership and assisting in the monitoring of the programmes booking system. The role will also provide assistance to Partnerships training programme, schools sport programme, ParkPlay Summer Parks, general children and young people marketing and any other roles as required by the team leader. 

You will need to support the administration of the HAPpy programme which has three delivery phases (Spring, Summer and Winter). You will lead the day-to-day communications that come into the team, including being able to assist partners who could potentially assist in the delivery of the programme by answering their questions and signposting them in the right direction. 

Working during school holiday periods is required for this role as these are peak times for delivery. 

Skills and experience

The successful candidate will have some experience in community projects, events and engagement work. You will be proficient in use of Microsoft Office and ideally digital engagement tools, including social media platforms. A practical understanding of Equality, Diversity and Inclusion issues in sport and physical activity is essential as well as the ability to monitor and evaluate methods for community development work. You will have excellent organisational and interpersonal skills and be able to prioritise deadlines. 

In addition, you will be able to create good working relationships with a range of partners and stakeholders, both internal and external. You will also have the ability to solve problems creatively and be flexible in your approach to work (some unsocial hours may be required).

Qualifications

Minimum of 5 GCSEs, including mathematics and English at grade C/4 or above, or equivalent, or proven professional work experience.

Please view the job description and person specification for a full list of the duties and essential criteria. Please attach a personal statement showing clearly how your skills and experience match the Person Specification.

Internal applicants – please ensure you apply via your employee self-service portal.

We regret that we are unable to offer UKVI sponsorship for this post; applicants will either hold UK Right to Work or demonstrate access to UK Right to Work before an offer is made.

DISCLOSURE AND BARRING SERVICE

The University requires that the successful applicant who is offered employment require a Basic DBS

Overseas applicants and UK applicants who have lived abroad

Successful applicants from overseas will be required to produce a criminal records check, or 'Certificate of Good Character', from any country in which they have been resident, consecutively or cumulatively, in the previous 10 years.

Contact Details/Informal Enquiries: Matt Rayner on m.rayner4@herts.ac.uk or 01707 284229 

Closing Date: 27/11/2025

Interview Date: 10/12/2025 

Apply online via the above ‘Apply’ button.

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