Administrator (Placements)

FTE: 1 FTE (working 37 hours per week)

Salary: UH5 £28,778 pa to £32,080 pa by annual increments on achieving designated skills and experience

Annual Leave: 25 days plus standard public holidays and an additional 4 days including the closure of our office between Christmas and New Year

Location: de Havilland Campus, Hatfield 

Academic Registry is one of the University’s largest Strategic Business Units and supports the business and its administration through a number of dedicated teams, who provide an expert central service supporting students throughout their journey from enquiry to award. 

We have a full time Administrator (Placements) vacancy within the Initial Teacher Education (ITE) Compliance Team. This is an opportunity to join a small team dedicated to supporting trainee teachers and our extensive partnership of local schools.

Main duties and responsibilities

The focus of the job is to source and arrange school-based training placements for our students in full compliance with professional body and university requirements. You will be responsible for building and maintaining working relationships with our partnership schools which will include ensuring all schools have up to date Partnership Agreements. The job will involve recording students on all teaching routes on the school-based training database, ensuring the accuracy of the data entered.

You will provide reports on school-based training placements, partnership schools and student attendance to the Head of Initial Teacher Development and Early Childhood Education and other academic staff and acquire a sound knowledge of those parts of the University’s Management Information Systems and other support systems and equipment that are appropriate to the area of work. 

Skills and experience required

Appropriate proven administrative experience is essential. You will need to have a methodical approach and attention to detail and be able to demonstrate initiative so excellent time management and organisational skills are key. You will have good IT skills, including the use of MS Office and databases and be effective in a team setting with excellent communication skills. Being able to demonstrate a good understanding of customer care, including a polite, helpful and confident telephone manner will be essential for this role.

Qualifications required

You will be educated with a minimum of A-levels or equivalent, or proven professional work experience.

Please view the job description and person specification for a full list of the duties and essential criteria. Please attach a personal statement showing clearly how your skills and experience match the Person Specification.

Internal applicants – please ensure you apply via your employee self service portal. 

We regret that we are unable to offer UKVI sponsorship for this post; applicants will either hold UK Right to Work or demonstrate access to UK Right to Work before an offer is made. 

Contact Details/Informal Enquiries: Oore Ashaye, Section Head – ITE Compliance, o.ashaye3@herts.ac.uk

"Find out what it's like to work in Academic Registry HERE"

Closing Date: 25 January 2026

Interview Date: TBC 

Our vision is to transform lives: UH is committed to Equality, Diversity and Inclusion and building a diverse community. We welcome applications from suitably qualified and eligible candidates regardless of their protected characteristics, and recognise there are different ways applicants may achieve the criteria in this document. We offer a range of employee benefits including generous annual leave, flexible location opportunities within the UK, discounted Sports Village memberships and free Active Staff sessions, personal and professional development and family-friendly policies. #GoHerts

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