Study Trips and Visa Coordinator

The Study Trips and Visa Coordinator plays a central role in supporting the delivery of exceptional academic experiences across Sotheby’s Institute of Art’s four Master’s programmes. This position ensures the smooth planning, administration and delivery of UK and international study trips - an integral part of the learning journey for students pursuing advanced study in Art Business, Luxury Business, Historic Art and Design, and Contemporary Art. 

Sotheby’s Institute of Art, located in the heart of Bloomsbury, has been at the forefront of arts education since its founding by Sotheby’s Auction House in 1969. Today, the Institute offers academically rigorous, industry‑focused programmes validated by The University of Manchester, a member of the prestigious Russell Group. The Institute is part of Edconic, a global education group that partners with leading brands and institutions to deliver experiential learning across campuses in London, New York, Madrid and online. 

Working closely with Programme Directors, faculty and the MA Administration team, the Study Trips and Visa Coordinator will manage all logistical aspects of study trips - from sourcing travel and accommodation to preparing itineraries, materials and risk assessments. The role also supports essential visa‑related processes, ensuring accurate attendance monitoring and compliance with UKVI regulations, and assisting students with documentation for Schengen visas when required. 

The ideal person for this role will be an experienced travel coordinator with a background in an education environment and a strong understanding of large‑group travel and residential bookings abroad. They will be organised, thorough and confident managing multiple projects simultaneously. Knowledge of international student visa compliance regulations is highly desirable, alongside excellent communication skills and the ability to build effective relationships with students, colleagues and external partners. 

• Location: 30 Bedford Square, London, WC1B 3EE, with hybrid working
• Reporting to: MA Senior Programme Coordinator
• Contract Type: Full‑time and permanent (35 hours per week), Monday–Friday, although part-time (0.8fte) will be considered 

For further information, please click here to access the Role Description and Person Specification and to find out more about us. 

Application Process 

Please complete an online application form via the 'Apply' buton above. You will be required to upload your CV and cover letter to your application, demonstrating your interest in this position and how you meet the person specification. CVs without a covering letter will not be considered. 

The closing date for applications is midnight on Wednesday 24^th June 2026. Interviews will be held during the week commencing 29th June. 

Benefits of working for Sotheby’s Institute of Art include:

• 25 days annual leave plus up to 4 days additional discretionary leave during the Christmas period
• Hybrid working
• 2 discretionary Company Global Celebration Days
• Option to purchase an additional 5 days annual leave on a salary sacrifice basis
• 24/7 access to Spectrum.Life, a comprehensive health and wellbeing platform giving staff support across the full spectrum of life. This includes virtual GP, nurse and physio appointments, confidential counselling, legal and financial advice, a digital gym, nutrition and wellbeing resources, meditation, and a benefits hub.
• Access to any course within the Edconic online course portfolio free of charge
• Employee and family discounts on all Edconic courses
• Volunteering days
• Life insurance
• Discount for gym membership
• Access to a comprehensive e-learning platform
• Enhanced maternity and sickness payment benefits