Personal Assistant

About the role

Are you an experienced administrator or Personal Assistant looking for a varied role in a busy academic environment? We are seeking a highly organised and proactive Personal Assistant to provide high-level support within the Division of Neuroscience, Department of Brain Sciences, Faculty of Medicine at Imperial College London.

In this pivotal role, you will support the Head of Division and work closely with senior colleagues and professional services teams to help ensure the smooth running of divisional activity. This is an excellent opportunity to contribute to a world-leading neuroscience environment while building your experience across executive support, meetings and events, HR administration, finance processes and research-related activities.

What you would be doing

• provide comprehensive administrative and secretarial support to the Head of Division, acting as a first point of contact and managing a busy diary
• coordinate meetings and appointments, ensuring papers and information are prepared in advance
• organise and service meetings and committees, including agenda planning, minute-taking, action tracking and follow-up
• support seminars, events and visits, helping to deliver a professional and welcoming experience for internal and external stakeholders
• assist with HR and recruitment administration, including interview coordination, honorary and visiting researcher processes, and onboarding of new staff

What we are looking for

We are looking for someone who can bring excellent organisational skills, sound judgement and a collaborative approach. You should have:

• substantial experience providing high-level administrative or Personal Assistant support in a busy office environment
• experience managing complex diaries and coordinating meetings for senior colleagues
• experience organising meetings and committees, including preparing papers, taking minutes and monitoring follow-up actions
• strong written and verbal communication skills, with the confidence to work with a wide range of stakeholders
• excellent organisational skills and the ability to manage competing priorities accurately and efficiently
• a high level of discretion when handling confidential or sensitive information
• strong Microsoft Office skills, particularly in Word, Excel, PowerPoint and Outlook
• a proactive, positive and adaptable approach, with the ability to anticipate needs and respond effectively to changing priorities

What we can offer you

• The opportunity to continue your career at a world-leading institution and be part of our mission to use science for humanity.
• Benefit from a sector-leading salary and remuneration package (including 43 days’ annual leave and generous pension schemes).
• Access to a range of workplace benefits including a flexible working policy from day one, generous family leave packages, on-site leisure facilities and cycle-to-work scheme.
• Interest-free season ticket loan schemes for travel.
• Be part of a diverse, inclusive and collaborative work culture with various staff networks and resources to support your personal and professional wellbeing.

Further information

This is a full-time post and a fixed-term maternity cover position, initially until January 2028.

If you require any further details about the role, please contact: Mariam Abo Hammad – m.abo-hammad@imperial.ac.uk

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