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Timetabling, Exams and Graduation Officer (Graduation)

University of Stirling

Location: Stirling
Salary: £22,847 to £25,627 per annum (Grade 5)
Hours: Full Time
Contract Type: Permanent
Placed On: 11th January 2022
Closes: 23rd January 2022
Job Ref: SERV01400

Contract type: Open ended

The Post

The post of Timetabling, Exams and Graduation Officer (Graduation) is part of Academic Registry and sits within the Timetabling, Exams and Graduation area of the team. The team is responsible for a number of key areas of operation: teaching timetabling, examination scheduling, examination operation, graduation operation, academic misconduct administration. The team reports directly to the Academic Registrar and supports the Academic Registrar as required in order to support the successful achievement of Academic Registry objectives. The team also works collaboratively with the University’s Faculties, Divisions, and Professional Services Units to achieve institutional objectives.

The key purpose of the Timetabling, Exams and Graduation Officer (Graduation) role is to carry out the Academic Registry aspects of operation in respect of the University’s graduation arrangements and ceremonies, and to support the Timetabling, Exams and Graduation areas’ wider responsibilities and objectives.

Working Pattern

It is a requirement of this role that the post holder’s working hours are flexible to meet the demands of the business and to support key University events. In particular, this is likely to require the post holder to work out with “normal working hours” during exam periods and graduation ceremonies. Additionally staff are required to occasionally work at the weekend for example during the exam diet and when assisting at an enrolment/ID event for students. 

Description of Duties

  • Management of the online graduation registration process, including analysis of graduation registration data to ensure students have completed the invitation process, ensuring that timely follow-up communication is sent
  • Analysis of data on the student records system to identify students eligible to graduate and use of this to estimate numbers of students attending graduation ceremonies
  • Work in close collaboration with the Timetabling, Exams and Graduation Officer (Exams) and the Senior Timetabling, Exams and Graduation Officer in order to ensure that all core business is consistently undertaken in a streamlined and efficient manner
  • Contribution to the ongoing development of business processes, procedures and working practices within the team to support continuous improvement and optimum efficiency

Essential Criteria

  • Educated to HND level, or equivalent, or at least 2 years’ experience gained in roles within an educational environment
  • A strong commitment to operational excellence, customer care and the student experience
  • Excellent organisational skills with the ability to effectively coordinate and manage a multi-task workload

For further information, including a full description of duties, essential criteria and details on how to apply, please see www.stir.ac.uk/about/work-at-stirling/list/details/?jobId=2912&jobTitle=Timetabling,%20Exams%20and%20Graduation%20Officer%20(Graduation)

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