Archives Assistant

About the role

The Archives and Modern Manuscripts section is part of the department of Special Collections within the Bodleian Libraries at the University of Oxford. We are currently looking for an Archives Assistant to join the team working on the Conservative Party Archive.

The main purpose of this role is to provide support for the administration, arrangement and description of the Libraries’ Archives and Modern Manuscripts as part of a team of collections support staff. A considerable part of your work will take place in collection storage areas.

This is a full-time, fixed-term position, working 36.5 hours per week for 7 months (from June until December 2024).

The role requires lifting and moving collection material and library records, by hand and using trolleys, kickstools and lifts and working with allergens, for example reporting outbreaks of mould spores. Driving on University business and some lone working may be required.

This position will be subject to a satisfactory basic DBS check and driving licence check.

About You

You will have a good general level of education and will be able to demonstrate a genuine interest in contributing to the work of the Bodleian Libraries as this relates to the management of its holdings of modern archives and manuscripts. The ability to work with care, accuracy and attention to detail is important, as is being able to organise work effectively, manage priorities and meet deadlines. You will possess good all-round IT skills, including experience of working with spreadsheets or databases and other Microsoft, or equivalent, applications. The ability to work independently and as part of a team is essential. You will be able to lift, carry and move collection material and library records.

What We Offer

As an employer, we genuinely care about our employees’ wellbeing and this is reflected in the range of benefits that we offer including:

• An excellent contributory pension scheme
• 38 days of annual leave
• A comprehensive range of childcare services
• Family leave schemes
• Cycle loan scheme
• Discounted bus travel and Season Ticket travel loans

More information is available at https://hr.admin.ox.ac.uk/staff-benefits.

Diversity

Our staff and students come from all over the world, and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diverse groups and champions, as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example, shared parental leave.

How to apply

You will be required to upload your CV and a supporting evidence form using the attached template as part of your online application. Your supporting evidence form should list each of the essential and desirable selection criteria, as listed in the job description, and explain how you meet each one. CVs and supporting evidence forms submitted on their own will not be considered.

We aim to provide a supportive working environment and are happy to discuss training and professional development opportunities. Francesca Alves, Conservative Party Archivist, can be contacted with enquiries relating to the role (francesca.alves@bodleian.ox.ac.uk). General queries about the recruitment and application process should be directed to the Recruitment team within our Human Resources department (recruitment@glam.ox.ac.uk).

Only applications received online by 12.00 midday (BST/GMT) on Wednesday 1 May 2024 can be considered. Interviews are expected to take place during week commencing Monday 13 May 2024.

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