Project Manager and Executive Assistant

University College London - Physics and Astronomy

Part Time: 18.25 hours per week = 0.5 FTE

The appointment will be on UCL Grade 7. The salary range will be £34,056 - £41,163 per annum, inclusive of London Allowance.

The role will specialise in providing administration and project management support for the Cosmoparticle Physics (CPP) Initiative at the Department of Physics and Astronomy, including financial management of major grants associated with the Initiative and administrative support for its activities. The post holder will also provide executive support to Professor Hiranya Peiris and other designated staff associated with the CPP Initiative. This will be an unusual situation as Prof Peiris will be working abroad at 0.5 FTE, so the post holder will be expected to work unsupervised and take initiative where appropriate. The duties will include management for all matters relating to CPP-related grants including arranging reimbursement of expenditure; processing financial transactions and procurement; monitoring expenditure; providing financial information and reports; assisting CPP-affiliated staff with further grant applications. Other duties will include content management of the CPP website, diary management, arranging meetings, event management, and liaising with a wide variety of people. The role requires interaction with many people within and external to UCL: thus a professional attitude, willingness to help, and ability to remain tactful and assertive are required in order to adequately execute the duties outlined. The position is for 2 years in the first instance.

The successful candidate will be educated to degree standard or equivalent. They will have knowledge of financial processes and regulations associated with general financial administration. Computer literacy, excellent oral and written communication skills as well as knowledge of web content management systems are all essential. The post holder will have analytic abilities that allow them to work unsupervised, taking initiative and contributing to decision-making. The post holder will have proven experience of providing effective financial and executive support in a complex organization.

UCL vacancy reference: 1586232

Applicants should apply online. To access further details about the position and how to apply please click on the ‘Apply’ button below. If you have any queries regarding the application process, please contact: Bonita Carboo, Informal enquiries regarding the vacancy should be directed to Julie Smith,

Latest time for the submission of applications: 23:59.

Interview Date: TBC.

We particularly welcome applications from black and minority ethnic candidates as they are under-represented within UCL at this level.

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