Events Assistant

University College London - Institute of Advanced Studies

Salary will be on UCL Grade 5 and inclusive of London Allowance.

The main purpose of this post is to provide support for events taking place at the UCL Institute of Advanced Studies (IAS).

UCL’s Institute of Advanced Studies in the Humanities and Social Sciences was founded in 2015. It is based at the heart of UCL’s Bloomsbury Campus in a suite of rooms in the Wilkins Building South Wing. The IAS is a research-based community of scholars comprising colleagues and doctoral students from across UCL as well as visiting fellows and research collaborators/interlocutors from the UK and internationally. The IAS is committed to critical thinking and engaged enquiry both within and across conventional disciplinary and institutional boundaries, and aims to provide a creative and generative context in which to question and dislodge habitual practices and modes of thought.

The main duties and responsibilities of the role are to facilitate IAS events from inception to realisation (including planning; ordering and maintaining equipment; organising hospitality; logistics; liaising with Estates, Security, Catering, the IAS office and event organiser); to help upload details of events on the IAS webpages (including ensuring the accuracy of listings and any updating and maintenance as necessary); to maintain public spaces in the IAS to a high and consistent standard (including monitoring usage, arranging furniture, managing IT and AV equipment, and monitoring stocks of consumables such as microphone batteries, etc); and to help the Administrator and Executive Assistant to the Director with other IAS activities, as necessary.

'A' Levels. Excellent PowerPoint and image management skills for presentation. Ability to use and troubleshoot AV equipment, especially the technical challenges of audio and visual projection. Experience of managing events. Flexibility in terms of working hours: regular evening work and occasional Saturdays.

UCL vacancy reference: 1594161.

Applicants should apply online. To access further details about the position and how to apply please click on the ‘Apply’ button below. For queries and paper application packs, please contact Catherine Stokes at or +44 (0)20 7679 3596.

Interview Date: TBC.

We particularly welcome applications from black and minority ethnic candidates as they are under-represented within UCL at this level.

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