Executive Assistant to the Head of NDCLS

University of Oxford - Nuffield Division of Clinical Laboratory Sciences

Grade 5: £24,565 - £29,301 with a discretionary range to £32,004 p.a. (pro rata)

Do you enjoy providing seamless executive support for senior leadership within large organisations? Are you highly organised, diplomatic and at ease working effectively across teams, with minimal supervision? If so, this could be the perfect career opportunity for you.

A part-time (30 hours per week) permanent position has become available within Nuffield Division of Clinical Laboratory Sciences, a constituent of the Radcliffe Department of Medicine, one of the largest Departments in the University, with over 500 staff and an annual turnover of approximately £50m. This is a key administrative role with high visibility, both within and outside of the department. Your days will be varied and paced, utilising your experience gained in similar executive support roles in a large complex organisation/office.

Key responsibilities include: providing executive support to the Head of NDCLS, including complex diary management and travel arrangements; event management, operational and communication support, as well as ensuring the effective day-to-day organisation of the Head’s business and all aspects of meeting support; facilitating the efficient operation of NDCLS, including finance monitoring, committee servicing and project assistance.

With proven experience of working at a senior administrative level in a similar role in a complex organisation, you will be a confident communicator and possess excellent written and oral communication skills, allied with an eye for detail and excellent computer skills. Demonstrating individual initiative, you will be able to work both independently and as part of an administrative team. You will also have strong organisational and prioritisation skills, along with excellent judgement, including in dealing with confidential matters. As the first point of contact for visitors to the Head, you will have a welcoming disposition, along with tact and discretion.  Familiarity with scientific and medical terminology, and knowledge of software such as Oracle, Sympletic or Researchfish would be an advantage. This career opportunity will suit a proactive self-starter who is highly collaborative, flexible and able to work efficiently in both a team setting and independently.

This post is available immediately.

You will be asked to upload a supporting statement (using the template available for download) and a CV as part of your online application.

The deadline for applications is 12.00 noon on 1 September 2017. Interviews are planned for the second week of September.


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South East England