Academic Records Officer

University of Oxford

Academic Records Officer (Maternity Cover)

Salary: £24,565 to £29,301 (University Scale Grade 5)

St Edmund Hall is one of the constituent colleges of the University of Oxford and currently has approximately 70 academic staff (Fellows and Lecturers), 400 undergraduate students, 300 postgraduate students and 35 visiting students. Students are admitted in a range of subjects.  

The College Office is the centre of the College's academic administration and deals with all matters concerning the admission, tuition and graduation of students. The office works under the direction of the Academic Administrator and Registrar. The Academic Records Officer reports to the Senior Academic Officer.  

The work of the College Office is often highly pressurised, with peaks occurring at different points in the academic calendar. It is therefore expected that College Office staff should work flexibly as a team.

The Academic Records Officer takes the lead in maintaining the College's academic records for students, including the administration of tutorial and monitoring processes which contribute to those records.  The role requires considerable interaction with students, both face-to-face and by email.

This is a full-time post covering a maternity leave commencing on Monday, November 13, 2017, working five days per week. The appointment will cease on Monday, January 14, 2019 and will be conditional on receipt of satisfactory references and on satisfactory completion of a three month probation period.

Further information about the role, including the selection criteria, can be here.

Application Process

Interested candidates should send a CV, together with a supporting statement (no more than two sides of A4) which explains how they meet the selection criteria for the post by email to by GMT 17:00 on Monday, August 28, 2017. Applications received after this time will not be considered.

Interviews are expected to be held week commencing Monday, September 18, 2017.

Informal enquiries about the post can be made to the Senior Academic Officer, Mr Luke Bradshaw (

Please also consider completing an Equal Opportunity Monitoring Form. Submission of this form is voluntary and does not form part of the selection process but we would be grateful if you are willing to return it with your application to assist us with our equal opportunity monitoring.

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Subject Area(s):


South East England