Global Summer School Assistant

Imperial College London - Student Recruitment and Outreach

Campus: South Kensington Campus

This post is based within Imperial’s Student Recruitment and Outreach Division, which is responsible for the recruitment of talented students from around the world. This is an exciting opportunity to join our Global Summer School team - you will be providing administrative and logistical support for two residential summer schools in July and August.

The Global Summer School, now in its fourth year, selects 300 students aged 16 – 17 through a competitive application process to study at Imperial College London for two weeks over the summer. During the 2017 programme, students travelled from 47 countries to take part in either Engineering, Physical Sciences or Medicine and Life Sciences streams.

Primary responsibilities

The successful candidate will assist in the smooth running of the Global Summer School. They will  be the first point of contact for all student enquiries and will support the student administration cycle which includes student applications, course fee payments and visa letters, as well as dealing with very sensitive information such as students’ medical records. The post holder will support on the social and pastoral programme planning, which runs every evening and weekend during the summer schools. They will help to maintain the Global Summer School web pages as well as help develop the programme’s use of social media.

Experience and knowledge

The successful candidate will have experience working in a busy office environment in an administration capacity and juggling a varied workload with tight schedules, ideally in a Higher Education setting.

They will have experience of dealing successfully and positively with a wide variety of internal and external contacts and a good level of understanding of summer schools or short course programmes.

Skills & Abilities

The successful candidate will have excellent written and spoken English, including the ability to tailor communications for different audiences and communication channels.

It is essential that the post holder has excellent attention to detail and well as the ability to use their initiative to solve problems as they arise. They will be able to cope under pressure to prioritise a busy and varied workload.

Due to the nature of this global programme, we expect all candidates to have a good knowledge of and sensitivity to other cultures.

This job will be based at Imperial’s South Kensington Campus. Out-of-hours working and additional working hours will be required leading up to and during the summer schools. Additional hours worked can be claimed back as time off in lieu.

Closing date: 05 October 2017

Imperial Expectations guide the behaviour of all our staff.

Should you have any queries please contact: Amanda Cerny, Head of Student Recruitment and Marketing – amanda.cerny@imperial.ac.uk

Committed to equality and valuing diversity, we are also an Athena SWAN Silver Award winner, a Stonewall Diversity Champion, a Disability Confident Employer and are working in partnership with GIRES to promote respect for trans people.

The College is a proud signatory to the San-Francisco Declaration on Research Assessment (DORA), which means that in hiring and promotion decisions, we evaluate applicants on the quality of their work, not the journal impact factor where it is published. For more information, see https://www.imperial.ac.uk/research-and-innovation/about-imperial-research/research-evaluation/

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