Executive Assistant

University of Oxford - Department of Physics, Astrophysics

Denys Wilkinson Building, Keble Road, Oxford

Applications are invited for an Executive Assistant to Professor Roger Davies. This is a fast paced roll that will form an integral part of the Centre for Astrophysical Surveys.

The post is available initially for a fixed-term duration of 3 years, with the possibility of extension subject to funding.

The successful candidate will provide EA support to Professor Roger Davies, in addition they will provide additional admin support to the wider sub-department where required. Along with specific responsibility for administration for the Centre for Astrophysical Surveys (including the management of finance and project reporting), the post includes support for Professor Davies as President of the European Astronomical Society (EAS) as well as administration for a small number of other grants.

The postholder must be able to deal with a wide range of tasks, many of which are highly confidential, sensitive or urgent. They should be confident in writing, and demonstrate attention to detail. They must be able to work harmoniously with members of the administration team.  Experience of work within a scientific, or university environment, or of grant management, would be welcome.

A willingness to work outside normal hours to support public lectures e.g. in the Hintze Lecture series, and outreach events is also needed. In supporting Professor Davies as President of the EAS some international travel may be required.

Applicants should have the ability to be flexible and possess good time-management skills and an efficient approach to diary management. Previous experience working as an executive assistant or senior personal assistant in a large complex organisation is advantageous. We are seeking an advanced user of the Microsoft Office Suite and candidates who have outstanding interpersonal and communication skills. In addition we would like candidates to have meticulous attention to detail coupled with the ability to work under pressure in a busy environment.

Applicants should demonstrate experience of senior diary management, together with the ability to organise complex schedules, and evidence of tact and discretion in dealing with confidential or sensitive matters.

Please direct enquiries about the role to Leanne O’Donnell (leanne.odonnell@physics.ox.ac.uk) or Professor Roger Davies (roger.davies@physics.ox.ac.uk).

You will be required to upload a supporting statement, CV and details of two referees as part of your online application.

Only applications received before 12.00 midday on Friday 27 October 2017 can be considered. Interviews will be held on Thursday 16 November 2017.


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