Personal Assistant

University of Oxford - Nuffield Department of Clinical Neuroscience

John Radcliffe Hospital

We are seeking a Personal Assistant to join the Nuffield Department of Clinical Neurosciences (NDCN) to provide a wide range of administrative support to four Professors within NDCN; Professor Kevin Talbot, Professor Martin Turner, Professor Dave Bennett and Professor Masud Husain. This is a senior and responsible position, and the postholder will work in a demanding environment. They report formally to the Executive Officer, but exercise a high degree of autonomy in the way they support their designated Professors. The postholder requires mature judgement and intellectual flexibility, as well as good communication skills, both verbal and written.

The Professors operate to an extremely busy and demanding schedule, and the postholder will play a key role in helping them to conduct business in a timely and appropriate manner. This will include dealing with a wide range of matters, sometimes highly confidential and/or urgent, and handling correspondence, managing an electronic diary, and making arrangements for meetings, visits, travel etc. The post-holder will carry responsibility for the effective day-to-day organisation of the Professor’s business and will be expected to work closely with other staff with whom they interact on a day-to-day basis.

Your key responsibilities include, but are not limited to: managing the complex diaries of the Professors, to ensure efficient use of their time; using initiative to make considered judgements when juggling the many and competing demands placed on them, maintaining an excellent overview of the current activities of the Professors; including monitoring incoming correspondence and ensuring deadlines are met, devising and implementing a range of office procedures and administrative systems to ensure the smooth running of the office, and contributing to the administrative systems within the Department.

You will be educated to at least A-level or equivalent qualification, or a combination of training and experience with a science background, have a significant experience of working as a personal assistant at senior level and preferably within higher education, have excellent interpersonal skills and comfort in liaising with people at all levels, internal and external to the University, and have high levels of literacy and excellent communication skills, including the ability to draft all forms of correspondence.

Only applications received before 12.00 midday on Friday 4 May 2018 will be considered. Interviews will be held as soon as possible thereafter.

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South East England