EA to the PSI Saïd Professor of Vaccinology, and the PSI Senior Leadership Team

Location: Pandemic Sciences Institute, Old Road Campus Research Building Roosevelt Drive, Headington, Oxford, OX3 7DQ

We are looking for an experienced, highly organised Executive Assistant, for a challenging but exciting role. The role of Executive Assistant is a pivotal position within the Department, providing a high-level PA support to the Saïd Professor of Vaccinology and the wider professional services team when required.  

You will be responsible for managing the Professor of Vaccinology’s diary in a timely and accurate manner. This is a core activity of the role and requires very close attention and an understanding of the competing demands. You will make UK and international travel arrangements and prepare complex travel itineraries for the Professor’s frequent trips, including all logistics, and communicate effectively and professionally with a broad range of people. You will also research and prepare papers, reports, complex travel itineraries, briefings, and any other relevant documentation for meetings, conferences and events in Oxford, the UK, and overseas. You will support the logistical and financial planning and coordination of internal and external events, conferences or meetings from initiation to final outcome. These can range in size from a few people to large, multi-day symposiums. 

It is essential that you have experience of acting as an Executive Assistant or senior executive assistant in busy work environment at a senior level. You will have excellent computer skills including Email, and MS Office applications, particularly Word, Excel and PowerPoint with the ability to deal with changing software/ technologies, together with excellent written and oral communication skills. You will have a flexible and proactive approach to workload, with the ability to prioritise and manage a variety of complex tasks coping with high volumes of emails and changing demands at short notice, and able work both independently and as a team member, especially in liaison with the existing support staff. 

Applications for this vacancy are to be made online and you will be required to upload a supporting statement and CV as part of your online application. Your supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience.  

This position is offered full time on a fixed term contract for 3 years in the first instance and is funded by the Calleva and AstraZeneca Donations. 

Only applications received before 12 midday on Tuesday 14 May 2024 will be considered. Please quote 172430 on all correspondence.

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