Scientific Events and Committees Team Officer

Contract Type: Fixed Term – ending 31^st March 2025
Location: Polaris House, Swindon, Wiltshire.

This is to support Scientific events, however a scientific background is not required.

Responsibilities

Event organisation:

• Coordinate closely with the Event Lead to proactively drive the planning of the meeting
• For face-to-face meetings, source suitable internal and external venues following Head Office processes, ensuring value for money for virtual meetings, arrange IT logistics (Zoom) and provide on the day technical support
• Attending events/workshops/committees to offer on-site logistical support
• Reviewing and authorising expense forms from meeting attendees in line with UKRI policy

Board and Panel Member recruitment:

• Creating recruitment timeline and working closely with Heads of Theme to ensure leavers and vacancies are accurate for year ahead with board and panel recruitment.

Staff Management (Team Administrator):

• Provide guidance and support including induction, day-to-day supervision, training and career development
• Set objectives, regularly monitor their delivery and complete mid-year and annual reviews
• Ensure they understand their role and can provide good professional cover when team members are out of office

You will need to be flexible in your approach to work and hours with the ability to start early and/or finish late when required for meetings. Some overnight stays will also be required. You will be willing to travel (mainly to London, but also across the UK)

Person specification

• English and Maths GCSE at grade C or above (or equivalent qualification or experience)
• Experience of arranging meetings (on a small and larger scale)
• Experience of preparing agendas, timelines, policy or process documents
• Excellent attention to detail
• Ability to present information in a clear and succinct way
• Fully competent on the full suite of Microsoft applications, particularly Excel
• Ability to work on multiple work areas
• Can successfully work independently and as part of a larger team
• Management of a work area or project
• Ability to deliver to tight timescales including ability to prioritise/re-prioritise to deliver on time
• Excellent communication skills – written and oral
• Ability to organise and prioritise own workload and the workload of others
• Ability to deal with people at all levels (adapting style as necessary) forging good and collaborative working relationships internally and externally
• Ability to stay calm under pressure and utilise problem solving skills 
• Good organisation and prioritisation skills
• Self-starter and motivator

Benefits

We recognise and value our employees as individuals and aim to provide a favourable pay and rewards package! We are committed to supporting employees' development and promote a culture of continuous learning!

• An outstanding defined benefit pension scheme
• 30 days' annual leave in addition to 10.5 public and privilege days (full time equivalent)
• Employee discounts and offers on retail and leisure activities
• Employee assistance programme, providing confidential help and advice
• Flexible working options

Plus many more benefits and wellbeing initiatives that enable our employees to have a great work life balance!

UKRI is an Equal Opportunity & Disability Confident Employer.

Please apply online, if you experience any issue applying, please contact Recruitment@ukri.org

How to apply:

For full details on the role, please visit our careers site. Please submit an application including your CV and a Cover Letter that clearly showcases how your skills and experience align to the requirements of the role (via the ‘Apply’ button above).

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