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HR Officer - Recruitment

European Molecular Biology Laboratory (EMBL)

Location: Heidelberg - Germany
Salary: Grade 5 or 6; depending on experience and qualifications.
Hours: Full Time
Contract Type: Fixed-Term/Contract
Placed On: 16th May 2019
Closes: 13th June 2019
Job Ref: HD01534

About the team/job

We are looking for a Human Resources Professional who is excited by the challenge of providing an excellent service in a stimulating international environment. Reporting to the Senior Human Resources Officer, you will be part of the recruitment team responsible for delivering high quality, comprehensive recruitment and HR service in line with internal guidelines and procedures. The EMBL Human Resources unit is responsible for the Laboratory’s staff of approx. 1700 persons from over 80 nations working at its 6 sites across Europe. 

Your role

In close cooperation with the hiring managers, you will be responsible for the full recruitment process, supported by our e-recruitment/ATS system. Tasks include:

  • Managing and providing advice on the procedures related to recruitment within defined working areas:
    • identifying requirements, preparing and placing vacancy advertisements
    • setting up, organising and carrying out the selection process
    • pre-screening and interviewing candidates
    • negotiating employment offers for selected candidates
    • issuing contracts
    • supporting the integration of new staff
  • Negotiating bulk deals with job boards and advertising agencies
  • Working closely with recruitment agencies if applicable
  • Participating in projects to further develop internal recruitment processes to ensure that recruitment strategies, procedures and techniques are effective and up-to-date
  • Preparing reports and statistics
  • Administering the e-recruitment/ATS system as technical expert (incl. supporting backend and frontend users, implement new functions/developments, troubleshooting) in collaboration with colleagues
  • Representing EMBL at international recruiting events
  • Training and supervising recruitment trainees
  • Working closely with the Human Resources Advisors in supporting dedicated organizational units and/or EMBL sites
  • Contributing to the overall performance of the HR function by proposing solutions and participating in projects and by liaising with other functions in the administration as well as external service suppliers
  • Performing standard administrative tasks related to the recruitment process
  • Performing additional tasks as assigned by the supervisor

You have

We are looking for a motivated Human Resources Professional who can demonstrate credibility and the ability to develop strong relationships. The successful candidate must have a university degree (Master or equivalent) with ideally 5 years of working experience in HR, and out of those 3 years with a focus on recruitment, ideally at international level.

Key competencies and required skills are:

  • strong interpersonal and communication skills
  • excellent organizational skills, the ability to prioritise tasks and to stick to fixed time schedules
  • the ability to work in a team as well as independently
  • strong customer orientation to provide a quality service for staff at all levels in the organisation
  • very good analytical and evaluative skills
  • the ability to conduct independent research
  • very good computer skills with proficiency in MS office applications, reporting tools, Internet
  • demonstrated experience of working with e-recruitment/ATS systems
  • excellent spoken and written English

You might also have

A good working knowledge of German, French and/or Spanish will be an advantage. 

Why join us

EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment. The remuneration package comprises a competitive salary, a comprehensive pension scheme, medical, educational and other social benefits, as well as financial support for relocation and installation, including your family and the availability of an excellent child care facility on campus. 

To learn more about working & living in Germany, please visit:

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* Salary has been converted at the prevailing rate on the date placed
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