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Alumni Relations Officer

European Molecular Biology Laboratory (EMBL)

Location: Heidelberg - Germany
Salary: Not Specified
Hours: Full Time
Contract Type: Fixed-Term/Contract
Placed On: 7th June 2019
Closes: 4th July 2019
Job Ref: HD01556

About the team/job

The European Molecular Biology Laboratory (EMBL) is one of the highest ranked scientific research organisations in the world with 1600 employees from more than 80 countries, operating across six sites in Heidelberg, Hamburg, Grenoble, Rome, Hinxton and Barcelona. It has almost 10,000 alumni worldwide.

The Alumni Relations Officer reports to the Head of Alumni Relations. 

Your role

The Alumni Relations Officer will be expected to support all EMBL alumni relations activities as listed below:

  • Preparing and updating alumni data in the thankQ CRM
  • Supervising the Alumni Relations CRM intern
  • Drafting and disseminating documents, invitations, circulars and promotional materials
  • Preparing documents for Alumni Association board meetings
  • Support to the Alumni Association Treasurer with finance documentation
  • Keeping the alumni relations website up-to-date
  • Responding to general staff and alumni queries
  • Conducting staff sign-in and sign-out talks
  • Preparing for and attending staff and alumni events
  • Contributing to team discussions on best processes for the office and EMBL alumni relations
  • Participating and contributing to twice monthly Advancement meetings
  • Filing and general office administration
  • Support to all areas of Alumni Relations 

You have

Qualified candidates will have a Bachelor's degree and ideally 3 years' related experience. Candidates should have a good knowledge of a data management program. Candidates should have excellent communications and networking skills, and an understanding of working in an international environment. An excellent command of spoken and written English is essential.  

You might also have

Knowledge of alumni relations is an advantage. Fluency in other languages, especially German, is desirable. 

Why join us

EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment. The remuneration package comprises from a competitive salary, a comprehensive pension scheme, medical, educational and other social benefits, as well as financial support for relocation and installation, including your family and the availability of an excellent child care facility on campus.  

What else you need to know

Please note that appointments on fixed term contracts can be renewed, depending on circumstances at the time of the review.

Interviews are currently planned for Monday 15 July and possibly 22 July. Please hold these dates in your diary, in case you are shortlisted. We will let you know in the week of 8 July.

To learn more about working & living in Germany, please visit:

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* Salary has been converted at the prevailing rate on the date placed
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