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Accounts Assistant

European Molecular Biology Laboratory (EMBL)

Location: Heidelberg - Germany
Salary: Grade 3 or 4; depending on qualification and experience
Hours: Full Time
Contract Type: Fixed-Term/Contract
Placed On: 8th August 2019
Closes: 3rd September 2019
Job Ref: HD01601

About the team/job

The post holder will report directly to the Accounts Officer and will work closely with internal Accounting, HR and Course and Conference teams as well as external contacts like vendors and others, particularly external visitors to EMBL. The larger area of your responsibilities will be in the accounts payable area, ensuring that visitors to EMBL are reimbursed for their travel costs accurately and timeously. Other functions will involve providing support to the rest of the Accounting team on specific tasks as well as ad hoc assignments.

Your role

Travel claims and credit card transactions

  • Ensure the timely and accurate processing of external travel claims
  • Ensure validity of supporting documents
  • Verify the correctness of allocations in the general ledger
  • Ensure correct treatment of currency
  • Follow-up on any queries related to these payment
  • Ensure appropriate verification of the banking details, in-line with company policy
  • Maintain creditor master data files are accurately maintained
  • Liaison with creditors in a professional manner
  • Maintaining creditors’ files and supporting documentation and the archiving of documentation
  • Assistance from time to time with credit card transactions for EMBL corporate cards, ensuring accurate allocation in the general ledger.

Back up for the post/scan function

  • Barcoding and scanning incoming invoices, travels, etc.
  • Mailing and picking up the post, distributing incoming correspondence
  • Archiving the EMBL HD and outstations invoices


Assistance with ad hoc tasks/projects within the accounting department that may be required by the Accounts Officer, such as:

  • Booking of telephone invoices
  • Booking of supplier invoices 

You have

  • Experience with processing transactions as described above
  • Accounting knowledge or background in finance
  • Fluent English
  • Team player that is willing to participate in other areas within accounting when the opportunity arises
  • Relevant accounting qualification
  • SAP FI or SAP MM modules 

You might also have

  • Fluent German
  • Working knowledge of the second European language 

Why join us

EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment. The remuneration package comprises from a competitive salary, a comprehensive pension scheme, medical, educational and other social benefits, as well as financial support for relocation and installation, including your family and the availability of an excellent child care facility on campus. 

What else do I need to know

We are Europe’s flagship research laboratory for the life sciences – an intergovernmental organisation performing scientific research in disciplines including molecular biology, physics, chemistry and computer science. We are an international, innovative and interdisciplinary laboratory with more than 1800 employees from many nations, operating across six sites, in Heidelberg (HQ), Barcelona, Hinxton near Cambridge, Hamburg, Grenoble and Rome.

Please note that appointments on fixed term contracts can be renewed, depending on circumstances at the time of the review.

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* Salary has been converted at the prevailing rate on the date placed
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