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Grants Officer

European Molecular Biology Laboratory (EMBL)

Location: Heidelberg - Germany
Salary: Grade 4, 5 or 6; depending on experience and qualifications
Hours: Full Time
Contract Type: Fixed-Term/Contract
Placed On: 11th December 2019
Closes: 21st January 2020
Job Ref: HD01671

About the team/job

We are looking for a Grants Officer to join us at the European Molecular Biology Laboratory in Heidelberg, Germany. Our Grants Services team assists scientists at different career levels in procuring funding for research projects from a variety of external sources.The postholder will be employed in the Grants Services section and will report directly to the Head of Grants Services. The post holder will have a broad range of responsibilities concerning EMBL's external research funding.

Your role

Responsibilities will include, but not be limited to, the following:

  • Looking after the fellowships and grants needs of a group of EMBL scientists
  • Ensuring deadlines at every stage of the grant process are met
  • Ensuring that grant applications comply with EMBL internal rules and funding body guidelines
  • Identifying sources of funding
  • Liaising with grant-giving bodies
  • Informing the scientists and other administrators about funding opportunities, eligibility, procedures and deadlines
  • Actively communicating and providing training to different scientists at different career stages about funding opportunities and general grant writing skills
  • Supporting the scientists in developing applications - particularly in the administrative sections
  • Providing support during the run-time of externally funded projects to help fulfil reporting obligations and other aspects of project management as necessary
  • Reviewing contracts, consortium agreements and other related grants contractual documents
  • Liaising with administrative colleagues in scientific units and at other EMBL sites
  • Routine office duties such as the input of database information, dealing with correspondence, maintenance grant-related intranet information, maintenance of funders’ information and rules, especially as these affect EMBL

You will also be expected to cover for colleagues during absences and to keep themselves informed about the terms and conditions of a wide range of different grant-giving bodies.

You have

As our ideal candidate, you are educated to degree level, preferably to PhD level, ideally in a science related subject and have ideally least two years grants administration experience, preferably including project management, gained in a scientific or international environment. You will be computer literate and have good working knowledge of Excel, Word and Outlook. Good communication and interpersonal skills, ability to work within a team and to tight deadlines, to manage a wide workload and use initiative are essential. Fluency in English and German is required. 

You might also have

Knowledge of Research Information Systems and SAP would be an advantage. Previous work experience gained in an organization of size comparable to the EMBL is desirable. 

Why join us

Working for EMBL gives you an opportunity to apply your skills and energy for the greater good. EMBL is curiosity-driven, community-oriented and international. Competitive salary, a relaxed culture, ongoing professional development, an on-site nursery, canteen and library all make EMBL a great place to work. EMBL is an inclusive, equal opportunity employer offering attractive conditions and benefits appropriate to an international research organisation with a very collegial and family friendly working environment.

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* Salary has been converted at the prevailing rate on the date placed
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