Back to search results
Header Image


European University Institute - Academic Service

Type of contract:

Temporary Agent
(Type 2g of the Conditions of Employment of Other Servants)


AD9 – AD10

(depending on the profile and professional experience of the successful candidate)

Place of employment:

Florence, Italy

Duration of contract:

Four years, renewable for a fixed period of four years. On expiry of the renewed contract, the temporary agent may be appointed as a permanent employee by decision of the EUI President in his capacity as Appointing Authority.

Closing date for applications:

17/02/2020 at 24:00 Central European Time

1. The Organisation

The European University Institute (EUI) is an academic institution set up in 1972 by the then Member States of the European Union, providing doctoral training in Law, Economics, History and Civilisation and Political and Social Sciences with special reference to Europe. In addition to the departments, the Institute includes the Robert Schuman Centre for Advanced Studies (RSCAS), which focuses on inter-disciplinary, comparative and policy research, the Max Weber Programme for Post-doctoral Studies, which prepares fellows for a career in academia, and the School of Transnational Governance, which sets out to study, debate and teach matters pertaining to governance beyond the State.  The Institute also hosts the Historical Archives of the European Union. The EUI is not an EU Institution or body, but an inter-governmental organization, funded directly by the signatory states, partly by the European Commission and to some extent through external funding. The EUI provides a multinational work environment in an intellectually stimulating atmosphere.

The Academic Service is in charge of providing support, including monitoring and assessment, to the EUI’s research and teaching activities. The Academic Service oversees and supports the application, selection, and admission processes of master students, early career researchers (i.e. doctoral and postdoctoral fellows), fellows, academic assistants and professors.

The Academic Service collaborates with national and international funding authorities and academic and research institutions in the world.

The Academic Service follows and administers the progress of all academic programmes at the EUI (Master, Ph.D., postdoctoral) in close collaboration with the EUI Academic Units, the Dean of Graduate Studies, and the Dean of Postdoctoral Studies. It also  provides support for research proposals in collaboration with the Dean of Research.

It offers a wide range of academic skills and professional development courses and career advice to early career researchers; offers language courses; counselling and wellbeing services and supports a wide range of extracurricular activities.

The Academic Service is also responsible for the administration of some Governing Bodies such as the Academic Council and Research Council, and academic committees of the EUI.

2. Description of Responsibilities  

The EUI is looking for an experienced professional with excellent managerial and communication skills, innovative ideas and with a vision to take on the responsibility in all areas of the Academic Service, and to contribute to and support the EUI’s strategic objectives and projects as a member of its Management Team.

Reporting directly to the President and the Secretary General, you will lead an experienced, international team of 17 staff members and ensure that services are provided at the highest standards to the scholarly community by taking account of developments in the European Higher Education Area and European Research Area, of international trends, and of an ever more mobile scholarly community.

Competencies required for the role:

  • Strategic thinking
  • Ability to build trust and negotiate with highest stakeholders
  • Change management
  • Leadership

More specific duties include:


  • Representing and promoting the EUI by actively participating in international scholarly networks and projects;
  • Creating, maintaining and developing partnerships with key universities and research institutions;  
  • Maintaining and developing effective working relations with the EUI Contracting States and the grant-awarding authorities;
  • Taking responsibility for the administration and follow up of meetings of some EUI governing bodies;
  • Participating in academic and institutional committees and in ad-hoc working groups as required.

Policy/ Strategy Making

  • Developing the overall strategic direction of the Academic Service (including language centre and counseling and wellbeing service) in line with EUI priorities;
  • As a member of the Management Team of the EUI, providing strategic advice and guidance to the President and the Secretary General;  
  • Developing marketing strategies for the EUI’s academic programmes (masters; doctoral, post-doctoral programmes and fellowships) of the EUI, in cooperation with members of the academic units and the Communications Service;
  • Assisting actively the EUI in its network strategy,

Level of autonomy and accountability

  • Reporting directly to the President and the Secretary General;
  • Working in full autonomy with the ability to take decisions for the work of the service.

Managing people / Role in HR processes

  • Being responsible for the supervision, and the management of staff in the Academic Service;
  • Being responsible for the planning, recruitment, assignments, assessment and professional development of staff;
  • Managing, developing and motivating the Academic Service team to ensure high-quality services.

Financial/procurement responsibility

  • Being responsible for the financial and procurement processes linked to the activities of the Academic Service and authorisation of its expenditures.

Level of expertise

  • Acting as subject matter specialist in best practices in (European) Higher Education (masters; doctoral and postdoctoral education) and in matters regarding the European Research Area;
  • Keeping abreast of professional development needs and expectations for early career researchers (both in academic and non-academic career tracks)
  • Acting as a subject matter specialist regarding EUI academic rules and guidelines,
  • Ensuring the best use of competences and experiences of staff members of the Academic Service.

Budget management

  • Being responsible for the Academic Service budget and its sound financial management.

Role in administrative processes

  • Being accountable for the work of the Academic Service as a whole;
  • Supervising the programmes, projects and operations of the Academic Service;
  • Ensuring a smooth coordination of the work of the Academic Service with other EUI academic and administrative units.

3. Eligibility Criteria

On the closing date for online applications, candidates must fulfil all the following general and specific conditions:

3.1 General conditions

  • Being a national of a Member State of the European Union;
  • Enjoying full rights as a citizen attested by a recent extract from judicial records and/or certificate of good conduct proving no previous conviction for a criminal or administrative offence that could call into question his/her suitability for performing the duties of the post;
  • Having fulfilled any obligations imposed by the laws on military service;
  • Being physically fit to perform the duties.

3.2 Specific conditions

3.2.1 Education (Qualifications)

  • A level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is four (4) years or more; or
  • a level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one (1) year when the normal period of university education is at least three (3) years. This professional experience will be part of the diploma and will not be taken into account in the required numbers of professional experience under 3.2.2.

3.2.2 Professional experience[1]

By the deadline for applications, and in addition to the qualifications required above, candidates must have at least ten years of full-time professional experience gained after obtaining the diploma required under 3.2.1.

3.2.3 Knowledge of Languages[2]

  • Main language: have a thorough knowledge of one official language of the European Union; and
  • Second language: a satisfactory knowledge of another official language of the European Union to the extent necessary for the performance of the duties.

4. Selection Criteria


  • University degree in a field relevant to this position;
  • At least 10 years of relevant professional experience;
  • At least 5 years of leadership and management experience, and demonstrated ability to motivate and manage an international team;
  • Work experience in an international university or research environment;
  • Strong communication, representation, promotion, networking and negotiation skills;
  • Excellent knowledge of English, both spoken and written (CEFR level: C1 or above).


  • Doctoral degree in a relevant field (social sciences, humanities or similar);
  • Thorough knowledge of social sciences and humanities and policy research environments;
  • Knowledge of additional languages of the European Union.

For further particulars about this opportunity, click this link.

Location: Florence - Italy
Salary: €6,020 to €6,626
£5,077.87 to £5,589.03 converted salary* net monthly salary after taxes
Hours: Full Time
Contract Type: Fixed-Term/Contract
Placed On: 7th January 2020
Closes: 17th February 2020
We value your feedback on the quality of our adverts. If you have a comment to make about the overall quality of this advert, or its categorisation then please send us your feedback
Show all jobs for European University Institute …
Advert information

Type / Role:

Subject Area(s):


* Salary has been converted at the prevailing rate on the date placed
Job tools

Browser Upgrade Recommended has been optimised for the latest browsers.

For the best user experience, we recommend viewing on one of the following:

Google Chrome Firefox Microsoft Edge