XJTLU

Head - Department of Electrical and Electronic Engineering

Xi'an Jiaotong - Liverpool University – School of Advanced Technology - Electrical and Electronic Engineering

Head – Department of Electrical and Electronic Engineering

The position of Head of Department [HoD] is crucial to the effective operation of XJTLU. Departments are the fundamental building blocks of the university, and the Head is the most important communication link between the university and the individual member of academic staff. The HoD is responsible to the Dean of their School and the Vice President for Academic Affairs for the entire operation of the department and the professional behaviour of each individual member of staff. The HoD is a key leader, manager, and administrator without which the university cannot function. The term of appointment is three years. 

Leadership 

  • The HoD provides leadership, academic direction and oversight to the department.
  • The HoD leads the departmental strategic planning process. The Departmental Strategy is the fundamental guideline for the operation and development of the department. The university has a system of rolling three year plans to identify annual operational objectives and resource planning.
  • It is the responsibility of the Head to work with the Dean and Associate Dean for Learning and Teaching of their School to ensure that teaching programmes maximise the market opportunity for the presentation of their discipline or field of study.
  • It is the responsibility of the Head to ensure that the content of modules is kept up to date; and that new advances in teaching technology and academic discussions are accommodated.
  • The Head is responsible for overseeing the research direction and performance – collectively and individually – of the department. Specific areas, such as the English Language Centre, will define this area in a different way: such as professional development, educational innovation, and applied research.
  • The HoD oversees the development of the Department’s external engagement.  The aim of such outreach activities is to help the department integrate into the university and appeal to the wider community. This is important for ensuring the department’s resource base and for publicising its activities, which in turn will aid the development of its capacity. Outreach includes areas such as engagement with other departments within the University, external organisations, knowledge exchange (applied research) activities, and Executive Education.
  • The HoD plays a leading role with other Heads of Department in the School. 

Administration 

  • The HoD is responsible for the organization and administration of the department. In some cases, the Head carries out the task themselves. In other cases, tasks are assigned through delegation. 
  • The HoD will develop and implement the department’s individual work allocation model. This is a fundamental guideline for effective and efficient workload allocation and people management within the Department. 
  • The HoD is responsible to the university for the implementation of all its academic and operational policies, rules and regulations. Of particular importance in this regard is the conduct of examinations and marking and moderation regimes; implementation of the staff attendance and absence policy; observance of the staff code of conduct; observance of quality assurance processes and procedures; and adherence to the university’s language policy. 
  • The HoD delegates tasks to members of the department, who through their involvement will feel greater engagement with the work of the department.  Greater engagement also plays an important role in succession planning, where less experienced colleagues can be developed to a point where they can assume a role of this significance.
  • A HoD may be asked to take on specific administrative tasks by the university. These include service on committees or working parties; chair of review panels; and other more specific duties.
  • The HoD is directly responsible within the Department for:

- Strategic and annual planning

- Individual staff work allocation

- Budget development and expenditure

- Financial approvals for expenditure from departmental budget

- Ensuring quality and standards are upheld

- Staff appointments; identifying need, defining the specification and justification, organizing recruitment, overseeing interview panel arrangements, and recommending appointment

- Formal staff Professional Development Reviews and processes

- Staff disciplinary issues

- Student disciplinary issues and complaints

- Assignments of administrative duties to other staff

- Implementation of staff attendance and absence policy

- Leave of absence approvals

- Dissemination of information regarding the development of the university, especially changes to policy, university regulations, and issues discussed at the Academic Leadership Group.

- Maintenance of record of staff authorised and unauthorised absences

- Ensuring that the requirements of PRC legislation and XJTLU regulation on Health and Safety are all met. 

Management 

  • The HoD manages all academic staff, along with all academic and administrative functions of the department.
  • The HoD manages rather than directly administering. The HoD ensures that staff carry out their duties professionally, effectively, and at the highest standard possible. Management entails talking and communicating with people, providing support to them in their work, ensuring direction and providing useful and meaningful feedback to enable departmental work to be successfully completed.  
  • The HoD also provides in-line supervision and management of some individual staff. Effectively a manager cannot manage more than approximately six direct reports. Consequently, it is recommended that a department with more than ten members of staff establishes a managerial hierarchy based on this principle. 
  • The HoD is responsible for the effective management of the Professional Development Review system within the Department.
  • The HoD is the manager of Health and Safety in the Department. 

Key relationships 

  • The HoD is co-managed by the Dean and the VPAA though line-managed directly by the VPAA for the moment until the newly proposed system is considered embedded. Any change in formal supervisory relationship for Heads of Department will be determined on a case-by-case basis, with the approval of the VPAA and EP.
  • The HoD is responsible for the Department and reports to the Head of School (Dean).
  • The HoD works closely with the Policy Deans for Teaching and Learning, Research, and International Affairs to ensure the development of programmes of Teaching and Learning, Research outputs, and International activities.
  • The HoD works closely with the Director, the Centre for Academic Affairs to ensure the maintenance of and adherence to the university’s regulatory environment.
  • The HoD works closely with the Head of ASO who acts to support the academic work of each department.
  • The HoD works closely with other HoDs in the same School to ensure the development of research synergies, provision of administrative services and economies of scale, and activities to raise the profile of the cluster and its departments.
  • Each HoD works closely with other HoDs, especially through the Academic Leadership Group, which is the key forum in the university for the discussion of academic operational affairs.
  • The HoD meets regularly with their direct reports within the Department.
  • The HoD meets regularly with all staff in the Department.
  • The HoD is leader and mentor to all staff in the Department, especially to junior staff. 

Responsibilities 

  • The HoD is responsible to the Dean of their School and the Vice President Academic Affairs for the academic development of the department. This includes research performance, teaching delivery, and outreach activities.
  • The HoD is responsible for the regular assessment of teaching and research outcomes, and works with relevant administrative departments for the improvement of teaching and research outcomes.
  • The HoD is responsible for ensuring the application of all university policies and regulations by members of staff in the department.
  • The HoD is responsible for ensuring adherence to the laws and directives of the People’s Republic of China by staff in the department.
  • The HoD speaks with university authority within the department. This authority is particularly important in safety matters. The HoD’s authority may only be countermanded by the Dean of the School or the VP for Academic Affairs. 

To Apply:

Please send your application to AcademicPositions@xjtlu.edu.cn. In the subject line write the Position you are applying for and quote the job ID number for reference.

Applications must be submitted in a single pdf file that includes 3 parts in the order of:

  • A cover letter
  • A current CV, including country of citizenship, and highest degree level
  • Contact details for three references

Applications should be received by the closing date stated above.

Informal enquiries about the positions and the School may be addressed to the Dean of School of Advanced Technology, Professor Eng Gee Lim Enggee.Lim@xjtlu.edu.cn