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Administrative Coordinator

Imperial College London

Location: London
Salary: £33,977 to £38,360 per annum
Hours: Full Time
Contract Type: Permanent
Placed On: 25th November 2021
Closes: 12th December 2021
Job Ref: ENG01947
 

Salary:  Level 3a - £33,977 to £38,360 per annum

Faculty/Department: Engineering/Aeronautics 

Location: City and Guilds Building, South Kensington Campus, London

Job Summary

We are looking for an Administrative Coordinator to support the day-to-day activities across the full Professional Services portfolio including (but not limited to) student administration, research, finance, facilities, events and HR. This is a completely new role and so presents an exciting opportunity to really make a difference from day one and would be the perfect step for someone looking to gain experience and knowledge across the wide administrative work of an academic department.

The postholder will contribute to the smooth-running of the Department, in particular with administrative support to academic colleagues and support of department-wide projects and initiatives. They will also move around the different professional services teams to support periods of peak workload where additional resource is required to hit deadlines.

Duties and responsibilities

We are looking for candidates who are able to multi-task and work to deadlines in a busy office environment. You will have proven IT skills and be able to respond quickly to changing demands and priorities. You will provide excellent customer service to academic staff, researchers and students and will work with other members of the administrative team to deliver efficient and effective administrative processes.

Essential requirements 

  • Previous administrative experience, preferably in an education environment
  • Experience in the provision of high-level administration and support to senior members of staff or academics
  • Experience with procurement / purchasing systems
  • Experience in database systems for example Access, Oracle and/or any student records database.
  • Excellent IT skills including proficiency in MS Office
  • Excellent organisational skills including the ability to prioritise effectively when managing a high volume of work.
  • Strong interpersonal and communication skills
  • Excellent attention to detail
  • Ability and willingness to adapt to changing timetables or work patterns as dictated by changing circumstances

The successful candidate should have A Levels or equivalent qualification or be able to demonstrate relevant experience. 

Further Information

Candidates wishing to be considered for this role will need to complete an online application.

Should you have any queries regarding the role or the application process please contact Lisa Kelly by email at: l.kelly@imperial.ac.uk.

For technical issues when applying online please email recruitment@imperial.ac.uk

For more information about the Department of Aeronautics, please visit our website at http://www3.imperial.ac.uk/aeronautics.

Closing date: 12th December 2021 

To apply, visit www.imperial.ac.uk/jobs and search by the job reference ENG01947

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