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Executive Assistant

Swansea University - Faculty of Medicine, Health and Life Science

Location: Swansea
Salary: Grade 05. £22,847 - £25,627 per annum (pro-rata if part-time) together with NEST pension benefits
Hours: Full Time
Contract Type: Permanent
Placed On: 22nd June 2022
Closes: 5th July 2022
Job Ref: AC05395

Location: This position will be based at the Singleton campus

Swansea University is characterised by the distinct values, culture and behaviours that lie at our core and underpin the key pillars of our university as outlined in the University’s vision and purpose.

To deliver its sustainable top 30 ambition Swansea University needs a professional services workforce with the differentiated skills necessary to ensure that it can deliver excellence through efficient and effective systems and processes that harness innovations in technology.

The creation of three faculties at Swansea University in 2020 was a key platform to drive further success for the university over the next decade. This role represents an exciting opportunity for you to use your skills and experience to make a real difference to the outcomes and success of the faculties in one of our core teams

Consistent structures and roles have been created across all three faculties, to aid collaborative working and innovation to enable excellence in outcomes, delivery and support.

Colleagues will be assigned to a faculty at appointment however may be asked to work in another faculty or area of the university as and when required to aid organisational resilience and staff development.

The Executive Assistant will work with the Executive Officer and other members of the team to ensure smooth running of all operations and support for the Faculty Leadership Team.

The postholder will specifically provide professional administrative support to the Professor of Public Health and Psychiatry within the Medical School, and to the wider team in the Population Psychiatry Suicide and Informatics Research Group as necessary.  Due to the sensitive nature of the research underway within the PPSI a high level of professional confidentiality is expected of the post holder. A background or interest in mental health, suicide and self-harm prevention, and public health would be useful but is not essential.

The postholder will have a GCSE or equivalent experience as Executive Assistant. The successful candidate will be enthusiastic and have excellent interpersonal skills to liaise with internal and external stakeholders in a professional manner, excellent written and proofreading skills to take accurate minutes, excellent organisation skills to provide administrative and operational support and organise and schedule meetings and events and arranging travel and accommodation.

The University is committed to supporting and promoting equality and diversity in all of its practices and activities. We aim to establish an inclusive environment and welcome diverse applications from the following protected characteristics: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (including colour, nationality, ethnic and national origin), religion or belief, sex, sexual orientation.

To apply for the post please click on the link: Executive Assistant (swansea.ac.uk)

Applicants are asked to provide a completed online application providing evidence against the essential criteria in the recruitment documentation. Applicants should also attach to the application their Curriculum Vitae and any other relevant documents they deem necessary (for example, recommendation letters).

Informal enquiries are welcome and should be directed to Dara Almeida Medina, Project Manager, at dara.almeidamedina@swansea.ac.uk

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