Administrator (Research Projects)

Company description:

We are a world class research-intensive university. We deliver teaching and learning of the highest quality. We play a leading role in economic, social and cultural development of the North East of England. Attracting and retaining high-calibre people is fundamental to our continued success.

Job description:

The Role

We are seeking a highly motivated and enthusiastic individual to join our multidisciplinary School. Based in the busy School of Geography, Politics and Sociology Professional Services office you will support our innovative and world-leading research agenda.

As part of the school research and finance team and working closely with academic and professional services colleagues across the School and University, you will play a key role in supporting applications and awards, and a variety of associated research administration activity, across three subject areas. You should have excellent organisational and interpersonal skills and be able to demonstrate excellent problem solving skills and attention to detail. A positive ‘can do' attitude and a flexible and helpful approach is essential.

If you would like to discuss the role please contact Tom Martin, Research Manager: Tom.Martin@ncl.ac.uk

Main Purpose

To act as School Research Officer, providing dedicated support for activities ranging across research, enterprise, learning and teaching, public engagement, and impact, in our School Subject areas and our School Research Centre (CURDS).

Key Accountabilities

Project and Financial Administration

• Provide costings for projects and advise colleagues on costing and pricing, using relevant University systems in line with funder and University rules.

• Support academic colleagues with the application process and account set-up. Includes liaising with; Grants and Contracts, Contract Financial Management, funder and project partners, and to compile and complete appropriate project documentation e.g. application forms

• Provide post-award project financial management for accounts, including budget management, regular reporting and management of variations, advising PIs and liaising with Grants and Contracts and Contract Financial Management as necessary through to project closedown, working across university services to help resolve issues

• Arrange travel and accommodation bookings, ensuring best value for money is achieved whilst adhering to University regulations.

• Undertake purchases on accounts to ensure that transactions are recorded accurately and efficiently in compliance with all relevant internal and external regulations (eg VAT, funder regulations).

• Undertake sales activity to receive income. Preparation of accurate and timely invoices in accordance with VAT regulations.

• Receive, check, process and record fee and expense claims and advances, complying with internal accounting procedures and external regulations (eg VAT) and resolving queries where required

• Hold a School purchasing card for purchases outside the P2P system, in line with University regulations. Receive and code up statements following use

• Maintain accurate and up-to-date records in preparation for audit and in strict compliance with all applicable data protection legislation e.g. GDPR

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