Campus & Commercial Services Group

Mechanical Supervisor

University of Warwick

Uniperms have an exciting position for a Mechanical Supervisor for the Mechanical Services section in the Maintenance team at the University of Warwick.

Your role will be responsible for the supervision of the mechanical services section to ensure statutory, planned and reactive maintenance is provided to the entire campus to agreed KPI within the Estates Service Level Agreements.

Please note for those fully qualified you will receive two non-pensionable market supplements to a total of £6000.

Duties and Responsibilities

Management and organisation:

  • Supervise and monitor the workload of the mechanical services section ensuring that work is carried out effectively, to programme and to a standard acceptable to the University.
  • Responsibility for the planning and programming of work, including statutory compliance.
  • Supervise the teams in accordance with University policies and guidance for staff management, discipline and grievance, time sheet completion, absence monitoring, performance management, appraisals etc.
  • Management of section Estates workshops, property, vehicles, tools and equipment in accordance with University policies and guidelines.
  • Assist in the development of procedures and processes for the improvement of the operation of Estates services.
  • Responsibility for the completion and production of progress reports and KPI information relating to Health and Safety responsibilities of the section in order to ensure safe working practices.
  • Delivery of toolbox talks and responsibility for ensuring all mandatory courses are completed.

Technical:

  • Supervise planned preventive maintenance and routine and bespoke mechanical services activities. This may include new installations, new works, and reactive response to emergencies, arrangement of remedial works and ordering of new materials.
  • Take initial corrective action to keep the service going and ensure business continuity and report findings and resolution to line manager or designated manager in accordance with escalation procedure.
  • Ensure immediate response to system failures and act as an authorised person in support to the senior authorised person.
  • Carry out practical site work to assist the direct employed labour.
  • Provide project support to other Estates departments.
  • Provide technical advice and support to supervised staff.
  • Prepare and review risk and method statements and submit to Permit Office. Review all other supporting health and safety documentation, including organising and recording training as appropriate.
  • Participate in emergency response in line with the University Business Continuity plan
  • Provide technical advice, works specification input and budget cost plans to assist in compiling the Estates 5-years financial plans.
  • Undertake administrative duties, maintain records and documentation as required by line manager and in accordance with Estates office and University policies.

Management of specialist contractors:

  • In accordance with all University policies and guidance assist the line manager with the management of contractors ensuring that work is undertaken to the University accepted standards and demonstrates value for money
  • Liaising with contractors and explain the problems so that the contractor can evaluate a repair solution and take over the work in a safe and timely manner.
  • Ensure compliance with health and safety regulations, issuing appropriate permits, reviewing of Contractor’s competence, risk assessments and method statements.
  • Reviewing Contractor’s works schedules to ensure University’s statutory compliance obligations are achieved, ensuring timeliness of the maintenance activity/repair/installation, manage relationship with the contractor, accepting handover of completed works back from the contractor ensuring all certification, service records and reports are received in accordance with contract service level agreements
  • Provide regular feedback to the customer on the status of any repairs, review any actions taken and monitor repairs/installations to ensure business continuity.

Communication:

  • Communicate updates and relevant information to stakeholders and other departments where maintenance activities impact on the building users’ operations.
  • Arrange building services shutdowns with customers and building users.
  • Liaise with Estates and other University departmental staff to advise and assist with maintenance and defect repairs.
  • Liaison with the stores’ manager for ordering, delivery and collection of spares and consumables.
  • Ensure that all DEL receive adequate supervision and receive and understand changes in legislation with regard to health and safety, technical regulations and operational restrictions.

Financial:

  • Provide estimated cost for minor works, arrange small works projects in line with the Estates department guidelines, ensure work is completed to program, within budget, conforms to legislative requirements and to the University accepted standards.
  • Provide information and financial implication on proposed works or works being undertaken by the mechanical section.
  • Advise the budget holder with the product specifications and budget costs for specialist plant, tools, equipment and consumables required.
  • Ensuring supervised staff understand and carry out work to correct departmental budgets and costed to the appropriate budget.

Skills and Experience

  • Have completed a recognised mechanical apprenticeship/training programme qualified to at least City and Guilds, preferably to HNC/NVQ3, or equivalent.
  • Proven work experience of having worked within the building services sector, undertaking mechanical installation and maintenance works.
  • Experience in managing contractors and staff.
  • The ability to assess problems, propose solutions and then mobilise resources, expertise and contractors to resolve complex problems.
  • Autonomous and self-starter with good organisational skills with the ability to prioritise, maintain records, action plans and documentation up to date.
  • Computer literacy with Microsoft Outlook, Word, Excel, is required, along with suitable/relevant skills in Building Management Systems.
  • Good verbal & written communication skills enabling post holder to report on actions taken to remedy faults & to understand O&M manuals. Must have good customer service skills, be a good negotiator whilst empathising with customers' needs.
  • Technically competent in building maintenance, mechanical biased, good understanding of HVAC systems, thorough knowledge and understanding of diverse and complex building services systems.
  • An up-to-date knowledge of statutory compliance and the Health and Safety legislation.
  • Safe use of Hydraulic/Manual lifting platforms.
  • Safe use and erection of mobile tower scaffolding.
  • Safe Entry into Coffined spaces using emergency escape breathing apparatus.
  • Post holder can expect to be contacted by any member of staff, university user, external company or contractor as the section representative.
  • IOSH Managing Health and Safety Certificate is desirable but not essential.