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Finance Administrator

Durham University - Science Faculty Office

Location: Durham
Salary: £23,144 to £24,533
Hours: Full Time
Contract Type: Permanent
Placed On: 21st February 2024
Closes: 6th March 2024
Job Ref: 24000290

The Role and the Department

The successful applicant will be a member of the Faculty of Science Finance Hub and based with the team that supports the departments of Biosciences and Psychology. As a member of the Finance Hub you may also be asked to assist with supporting other departments across the Faculty, as the need arises.

The main duties and responsibilities of the role are summarised below:

  • Receiving and processing orders for a range of good and services. This process typically involves communicating (verbally and by e-mail) with the staff and students who raise the order, central University services e.g. procurement, finance office, external suppliers etc. The role holder will receive and check deliveries, update the financial system and coordinate delivery to the end user, including handing returns if needed.
  • Using financial systems (including credit cards) to support the end to end process of purchasing goods and services; supporting other external and internal transactions which may include journal transfers, payments, raising invoices; arranging international transfer of payments/goods.
  • Updating financial and other records and databases and taking appropriate follow- up actions as needed.
  • Supporting other members of the team with generation and checking of financial reports etc..
  • Dealing with enquiries and providing guidance and advice, escalating more complex queries to the appropriate person/department/service area as needed.
  • Other tasks identified by your line manager that are appropriate to the role function and grade, that are needed to support the delivery of the financial and purchasing administration service.

The role holder will be supported with a mix of informal and formal/professional training to ensure they have the necessary understanding, skills and confidence to complete their work. Workloads and day to day tasks prioritisation will be discussed and agreed with the line manager. The role will require on-site working but, once the role holder has successfully completed training and induction, there will be opportunities to agree hybrid working arrangements with your line manager in line with University policies and business needs of the Finance Hub.

The role is ideal for someone who has an interest in finance and purchasing administration and management and is looking for an opportunity to work as part of a small, friendly team that is providing a key service of support to staff and students. The role is suited to someone who is comfortable taking forward tasks independently; acting on their own initiative to solve problems seeking advice and guidance from other team members and managers as needed; and interacting with a range of people both verbally and in writing (mainly e-mails).

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