Grants Assistant (Post Award)

Location: The Francis Crick Institute, Midland Road, London

Short summary

The position of Grants Assistant (Post-Award) is a key role within the Crick, providing underpinning operational support for the Post-Award Grants team, greatly contributing to effective team operations.

Reporting to the Post-Award Grants – Team Lead, the Post-Award Grants - Assistant will process financial information into Workday, on-board new grants, and assist in processing new customer invoices, credit notes, ensuring that grant invoices and budgets are entered promptly whilst also ensuring that all invoices meet the governance requirements of the Crick and our external funders. The team also undertake other tasks related either to Crick or Funder reporting requirements and the post holder will be expected to support these as and when required.

The role has a strong focus on processing and handling data and on building strong relationships with colleagues in the Science and other Operations teams through excellent communication, working collaboratively to resolve queries effectively and efficiently.

Key Responsibilities

These include but are not limited to:

• Support the Post-Award Grants - Managers in administration of a varied research grant portfolio.
• Support the review of projects to monitor budgets, income and expenditure and ensure early identification of significant variances (budget under/overspends, ineligible costs, overhead recovery etc.)
• Proactive triage of all Grant related queries, ensuring timely communication through to resolution
• Support for the reconciliation of Projects to General Ledger statements extracted from Workday Financials.
• Prepare interim and final claims for expenditure, working to tight deadlines where necessary
• Set up of new grants and customer in Workday validating to Grant Award Letters, Contracts or Gift Agreements.
• Set up and maintenance of project milestones in Workday, with responsibility for accurately recording these in line with Crick and Funder requirements

About us

The Francis Crick Institute is a biomedical discovery institute dedicated to understanding the fundamental biology underlying health and disease. Its work is helping to understand why disease develops and to translate discoveries into new ways to prevent, diagnose and treat illnesses such as cancer, heart disease, stroke, infections, and neurodegenerative diseases.

An independent organisation, its founding partners are the Medical Research Council (MRC), Cancer Research UK, Wellcome, UCL (University College London), Imperial College London and King’s College London.

The Crick was formed in 2015, and in 2016 it moved into a new state-of-the-art building in central London which brings together 1500 scientists and support staff working collaboratively across disciplines, making it the biggest biomedical research facility under in one building in Europe.

The Francis Crick Institute will be world-class with a strong national role. Its distinctive vision for excellence includes commitments to collaboration; developing emerging talent and exporting it the rest of the UK; public engagement; and helping turn discoveries into treatments as quickly as possible to improve lives and strengthen the economy. 

• If you are interested in applying for this role, please apply via our website.
• The closing date for applications is 04.04.2024
• All offers of employment are subject to successful security screening and continuous eligibility to work in the United Kingdom. 

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